Job Description

Eastern Cape, Port Elizabeth

Monthly Cost To Company (Market related)

Our client in the manufacturing industry, based in Port Elizabeth, is currently looking to employ a Junior Payroll Officer.

An exciting career opportunity awaits you!

Requirements:

• Two years experience in a similar role will be essential with relevant certificate or diploma in Payroll will be strongly advantageous.
• Extensive current knowledge of Payroll Systems is essential (Pastel Payroll Programme experience will be preferred) / ESS / Efiling / Easyfile.
• Fluent in Microsoft Office with intermediate/advance level Excel is essential.
• Use of any Time Attendance system (Biosyn) will be advantageous.
• Business English.
• Good understanding of SARS / UIF & WCA online systems and procedures.
• Good understanding of Bargaining Council (NBCEI) and Provident fund procedures essential.
• Own vehicle and valid driver license.

Responsibilities, but not limited to:

1. Communication and Data Management:

• Adherence to Group Data Management Policy.
• Regular updating of work onto internal system and networks where applicable.
• Effective communication with various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
• Ensure salaries, statutory and all other payroll related correspondence are updated onto internal data management platform.
• Comply with Payroll Calendar deadlines and ensure files are updated as specified.

2. Payroll Administration and Management:

• Utilise all internal Payroll software programs competently.
• Liaison with all role players - SARS / DEL (e.g. UIF, COID, SETA etc.) / Workmens Compensation / STATS SA / Pension Fund or Council Administrators / Medical Aid Administrators etc. and ensure compliance by submitting all required information/documentation in accordance with deadlines set.
• Full payroll function (Total +- 200 employees)
• Process all Payroll data accurately and efficiently.
• Prepare relevant schedules prior to payroll processing for sign off (e.g. leave, work schedules, BCouncil, Medical Aid, union fees etc.).
• Ensure all leave forms are processed & sick claims checked and submitted to the industry council where relevant.
• Process and maintain an attendance system effectively.

3. Assistance with Payroll Related Administration linked to HR functions:

• Deal with both external and internal payroll related queries.
• Prepare applicable correspondence/letters for any necessary changes in employee terms and conditions.

• Administration of all types of leave, overtime, deductions, income, technical adjustments and any other payroll administration functions and ensure it is processed on payroll.
• Administration of Employment Equity matters: Ensure staff are allocated correctly as per Equity Occupational Levels on the payroll system.
• Human Capital Development:
• Ensure staff are allocated correctly as per SETA Occupational Levels on the payroll system.
• Legal / Contractual:
• Ensure termination/onboarding (e.g. UI19s, Work schedules) correspondence are submitted promptly to relevant authority department.
• Administration of HR projects:
• Maintaining of relevant electronic (e.g. SMP) and manual project files where required.

Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful.

Headhunters