Job Description

Executive Personal Assistant (JB3549)
Centurion, Gauteng
R35 000 to R 38 000.00 CTC per month
Benefits: Medical aid, pension fund, group life insurance, and a performance-based bonus
Duration: Permanent

Overview
The role of an Executive Personal Assistant (EPA) is pivotal within our organization, encompassing the responsibility of providing efficient and precise executive administrative support to our CEO and the Executive Team. As an EPA, you will be instrumental in ensuring the seamless functioning of our business, tackling a diverse array of administrative tasks in a corporate setting. We are in search of an exceptional candidate who possesses the following key qualities: an exceptional level of attention to detail, given the close collaboration with the CEO; professionalism, as the role frequently interacts with both the CEO and our esteemed clientele; adaptability to handle evolving tasks and responsibilities; and an unwavering commitment to maintaining the highest level of confidentiality. If you embody these qualities and are ready to contribute to our organization's success, we encourage you to apply for this dynamic opportunity.

Minimum Requirements:
Minimum of Grade 12 Qualification
3-year Tertiary Qualification in a related field
Personal Assistant Qualification
Medical Scheme administration experience (an advantage)
Knowledge of policies and procedures
Outstanding organizational and time management skills
Strong multitasking ability and effective task prioritization
Excellent verbal and written communication skills
Exceptional interpersonal skills for internal and external interactions

Duties and Responsibilities:
Executive Communication:
Coordinate executive communications, including taking calls, responding to emails, and interacting with clients.
Diary Management:
Manage and organize the CEO's schedule, scheduling meetings, and appointments, while also controlling access to the executive.
Travel and Accommodation:
Handle the booking and arrangement of travel, transport, and accommodation for the CEO and executive team.
Document Preparation:
Prepare internal and external corporate documents for team members and industry partners.
Minute Taking:
Accurately record and distribute meeting minutes during executive meetings.
Task Management:
Remind the CEO of important tasks and deadlines, ensuring timely completion.
Reporting:
Compile and prepare reports, presentations, and correspondence as needed.
Document Management:
Maintain an organized filing system for both paper and electronic documents.
Administrative Systems:
Implement and maintain administrative procedures and systems to streamline operations
Stakeholder Liaison:
Liaise effectively with staff, suppliers, and clients, always maintaining a professional demeanor.
Expense Management:
Collate and file expenses related to executive activities.
Special Projects:
Assist with various projects the executive may be working on, including research and report writing.
Professionalism:
Uphold a strict level of professionalism among staff and clients, aligning with the company's values.
Confidentiality:
Exercise discretion and maintain confidentiality in handling sensitive information.


Please email your full comprehensive CV to recruit@kontak.co.za and quote JB3549 in the subject line
For full JD & to apply online https://www.kontak.co.za/vacancies.php
Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested later.
IMPORTANT: We specialize in specific niche fields. Regret that we are unable to provide assistance for any fields outside of this scope. Fields can be viewed on our website.

Please do not apply using Scanned CVs, no supporting documentation is required at this point, this will be requested at a later date.

Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed, with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement, duties may adjust for client needs.
Fair process: Fair assessment, only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying, you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying, confirmation of receipt for a specific advert is given. If no confirmation is received, you must verify with Kontak Recruitment.
 

Skills Required