Job Description

We are looking to recruit a Learning and Development Administrator to support the Learning and Development Manager in the effective and efficient delivery of the overall Learning and Development Strategy. They will co-ordinate and facilitate all learning and development interventions and initiatives ensuring alignment and compliance to all relevant legislation, policies, procedures, and processes.As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity. The main purpose of this role is to facilitate learning through training and assessment interventions as well as record keeping and reporting.
Duties & Responsibilities

• Statutory compliance
• Assist the Learning and Development Manager with the preparation of the WSP and ATR for SASSETA submission.
• Ensure that all statistics and data provided are accurate for reporting purposes
• Assist with the preparation of audits such as ISO and BBBEE
• Co-ordinate external training interventions nationally and ensure the full end to end process is adhered to i.e. ensuring the accreditation of service providers, co-ordination of training programmes and the payment of vendors
• Daily administration of E-Learning courses, publishing learning material and recording attendance through the Learner Management system
• Manage and control the Skills Development spend for all regions for BEE requirements
• Prepare training records for ISO sites identified for audit purposes by liaising with the regional trainers
• Submit learner records and documents to Group HR for BBBEE reporting
• Adhere to the Thorburn Safety, Health, Environmental and Quality (SHEQ) Management Systems Policies & Procedures as applicable to this position
• Co-ordinate external training interventions nationally and ensure the full end to end process is adhered to i.e. ensuring the accreditation of service providers, co-ordination of training programmes and the payment of vendors.
• Co-ordinate the receiving of the regional trainers internal training calendars, training plans and attendance registers for contract sites weekly.
• Maintain the regional internal training calendars to ensure trainers targets are achieved.
• Ensure effective and efficient training administration is maintained at all times.
• Ensure training interventions are booked for employees aligned to the WSP and organisational needs of the company.
• Ensure continuous upkeep of the ATR to provide timeous feedback on training attendance when required.
• Submit weekly and monthly training reports on internal and external training attendance.
• Manage and control the Skills Development spend for all regions for BEE requirements.
• Liaise with service providers and maintain the administration of documentation for record keeping.
• Record management
• Manage and maintain the accurate record keeping of training records nationally electronically and manually in line with ISO procedures and company policies.
• Prepare training records for ISO sites identified for audit purposes by liaising with the regional trainers.
• Recordkeeping of all in-house training provided (Attendance registers/completion certificates).
• Recordkeeping of any external training arranged done through the company (attendance registers/invoices/POP/Certificate
• Leadership Management
• Assist the HR team in the sourcing process of learners for learnership programmes.
• Prepare learnership documents and agreements for sign off by learners.
• Arrange company induction for learners attendance.
• Submit all learner records to the service provider for SETA upload.
• Learnership records management - ensure all learner records are collated and uploaded onto the database in respect of learner records.
• Submit learner records and documents to Group HR for BBBEE reporting.

• Proficiency in MS Office package, Excel at an intermediate level
• Ability to collaborate with others to achieve agreed results and target outcomes
• Problem Solving and analytical skills
• Strong Communication Skills (Verbal and written)
• Excellent interpersonal skills
• Attention to detail - Planning and Organising
• Time Management

• Minimum Grade 12
• 3-year qualification in Human Resources or other related fields
• 3 years experience in a similar role ideally within a training or HR function with strong admin experience

Tsebo Solutions Group