Job Description

PLEASE NOTE DO NOT APPLY IF YOU DO NOT QUALIFY IN FULL. NO CV WILL BE KEPT FOR FUTURE USE.3+ years of experience as a Project administrator.
1-2 years of experience as an events coordinator.
A relevant tertiary qualification from a recognised Institution.
Experience in running multiple projects.Develop and manage the project plans, repository, sharing of access with internal and external stakeholders for all projects.
Develop project plans for all projects, update plans, distribute action items and follow up, ensure version control.
Scheduling recurring and adhoc meetings for all projects.
Co-create and manage projects risk register.
Co-create agenda, distribute agenda and post meeting notes
Help to drive project outcomes and deadlines through project plans, action items, follow-ups.
Manage and run some project work streams e.g sponsor and exhibitor admin process for PIPC2025, nomination process and RSVPs for Industry Awards.
Coordinates and collaborates solutions for project challenges.
Assists with planning, implementation and management of new learning projects which may include for example development of webinars, mentorship programs and new learning platforms.
Understands Finance systems and process flows .
Manages multiple stakeholders needs, priorities and expectations through strong communication and interpersonal skills.
Collaborates with multiple stakeholders to understand Compliance, Risk and Governance and Finance policies as it applies to our systems and processes.
Adhoc admin related to all projects the Industry Learning and Capacity building team manage.Knowledge:
Strong knowledge of project management tools, agile ways of working
Knowledge of various components of event planning
Strong facilitation presentation knowledge and skills to run with meetings, develop action plans, report and raise risksSkills
Strong attention to detail
Project Management Skills
Strong stakeholder management and communication
Analytical thinking and problem solving - with a future focus (not only solving for the now)
Detail-oriented and committed to a high level of accuracy.
Personal organisation and time management discipline.
Good communications skills (verbal and written).
Good interpersonal and consultative skills.
Strong facilitation and presentation skills.
Team orientation with ability to motivate others towards performance.
Ability to work independently.
Ability to work under pressure and on multiple priorities as the same time.
Demonstrating resilience.

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