Job Description

Position: Lease Administrator

Salary: Market related

Location: Cape Town

Job type: Permanent

Industry: Serviced Office Space

Reference Number: RDT.C.LA.12032024

COMPANY DESCRIPTION:

Our client is a premium, serviced office provider with flexible offerings ranging from virtual to large office space. They are looking for a Lease Administrator for their branch in Cape Town.

JOB DESCRIPTION:

The Lease Administrator is responsible for the administration of all company leases throughout the lifecycle of the lease contract from creation, amendments and renewals, to lease termination and moveouts.

MAIN DUTIES & RESPONSIBILITIES:

• Maintenance of all lease documents, including lease agreements, lease amendments and lease renewals.
• Ensuring that lease documents comply with policies and procedures which have been established.
• Maintaining accurate, complete and up-to-date records for all lease documents and other important information.
• Managing client lease folders on SharePoint (SP) by creating folders per policies and standards, uploading all necessary information and archiving old client folders.
• Maintain a detailed understanding of all the clauses, terms and conditions as well as any addendums pertaining to lease agreements.
• Drafting new leases from signed client proposals, using the latest lease template ensuring that information is accurate, special comments are clearly documented as prescribed and are supported by written confirmation from directors.
• Circulate lease agreements for signature by the client, witnesses and company representatives.
• Maintain an intricate knowledge of the pricing structures throughout the organisation that relates to all products and services.
• Ensure that all tickets applicable to lease administration are managed and completed within service delivery timelines.
• Performing credit checks and consulting with the Financial manager with regard to any negative credit history.
• Providing the Ops team with feedback on credit checks, after consulting with FM if necessary.
• Instructing finance (via ticketing system) to invoice the client once fully signed leases are received and ensuring that all relevant information is included to enable finance to invoice accurately.
• Ensure that the Sales Analysis is accurate and up to date and reflects all existing office leases.
• Sending out lease renewal reminders within required timeframes.
• Compiling lease history and documentation for leases which are being handed over for collection.

EDUCATIONAL REQUIREMENTS:

• Matric
• Lease / property related tertiary qualification (advantageous)

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 Years experience in a similar role
• Microsoft Office Suite, particularly: Excel, Outlook, MS365 SharePoint (advantageous), Word
• Contractual Law (advantageous)
• Excellent verbal, written and numerical skills
• Attention to detail
• Administration-orientated and able to manage multiple tasks and goals simultaneously
• Effective time management

TO APPLY FOR THE POSITION, PLEASE FOLLOW THE LINK BELOW:

https://www.careers-page.com/the-globevest-group-2/job/QW9Y3YYW

POPIA

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• We may contact you when suitable opportunities arise.
• The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

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