Job Description

Leasing ClerkLocation: Century CitySalary: R 14 000.00 pmDuties:New Potential Tenants:

• Sourcing New tenants
• Dealing with agents
• (Sending cost sheets/arranging viewings)
• Sending the vacancy schedule out
• Loading lease agreements on MDA
• Getting documents/TPN checks/typing up the offer to lease and lease agreement
• Follow up on outstanding lease agreements.
• Be able to communicate professionally.

Existing Tenants - Retention of current tenants

• e-mailing tenants (bulk mails/information mails/arranging mails)
• Tenant complaints via phone or e mail
• Following up on outstanding rent (problem tenants)
• Vacating/renewing tenants on MDA
• Sending out renewal lease emails

Arranging in goings and outgoings:

• Communicate with maintenance department - re white box requirements for new tenants.
• Supply sufficient information / documents to maintenance department for maintenance to be done on a unit (after outgoing inspection) eg; previous ingoing inspection sheets to compare to.
• Fibre in the centres (documents/arranging access/surveys/mailing)
• Email building issues (parking in the wrong bays/signage issues)
• Responsible for monitoring security and cleaning staff at your assigned buildings and addressing non-performance and complaints.
• Completing signage forms and following up
• Security site visits (when complaints get to much)

• Dealing with cleaners and maintenance issues regarding cleaners
• Additions to building for tenant/new tenants - coordinate with professionals/ contractor/Lessee.
• Prepare Rent rolls for Bank/Agents
• Logging Eskom/City of Cape Town issue tickets - for the buildings assigned to you.

Requirements:

• Previous experience with Retail/Commercial leasing.
• Proficient in English & Afrikaans (Write/Speak)
• Microsoft Outlook
• Excell
• Microsoft Word
• (knowledge of MRI Property program or similar will be to your advantage)
• Reception/switchboard relieve - when needed (i.e staff on leave, sick, or maternity leave)

Working hours 08:00 to 17:00 Monday to FridayThe above list is a guideline to what is expected of you, but not limited to the above depending on the company's need and some additional duties might be added as it arises, this will be discussed beforehand.Application Process:If you are not contacted within 2 weeks, please consider your application unsuccessful

West Coast Personnel