Job Description

Purpose of Job

• To oversee the administration and integration of leasing functions in order to ensure improvement of the performance of tenants, tenancy and leasing operations for the purpose of actualizing target rental income, budget and planned occupancy levels.
• Maintain property rentals by advertising and filling vacancies; negotiating and enforcing leases; maintaining and securing premises.

Primary Duties and Responsibilities

• Vacancy schedules to be distributed to Brokers
• Show vacancies to prospective tenants and update letting activity report.
• Meet and negotiate with potential retailers or tenants to secure the deals and submit offers.
• Acquisition of new tenants Building up and maintaining good relations with current and potential tenants and lease agents.
• Arrange for specialty leasing within the building and/or, temporary lease in the common areas.
• Preparation and maintaining of all necessary documents for Contracts, Amendments, Lease Summaries, Cover sheets and offers.
• Liaise with tenants including resolution of tenants and lease queries
• Conceptualize, develop and create strategies, policies, projects and procedures that will increase, improve, and maximize tenant occupancy of the centre
• Submit Budget to RPM timeously - Annually.
• Ensure Rolling Budget updated with accurate forecasting - Monthly.
• Valuation Budget - Midyear.
• Budget preparation within allocated time frame.
• Liaise with brokers to determine market rental, trends and vacant space
• Negotiate new leases
• Negotiate renewals at Market Rates six months prior to expiry date
• Compiling annual budgets and updating working budgets
• Check monthly income statements and explain all queries raised by Asset Managers pertaining to leasing.
• Effect regular lease audits to ensure system information versus lease documentation is correct.
• Collate reports and information as required by Regional Manager, Head of Property Management and Asset Managers

Skills Essential to the Role - Technical

• Grade 12 (Matric), Relevant Diploma or Degree
• Minimum of 7 to 10 years in a relevant field and which at least 3 years must have been spent in a Leasing position. (Commercial, Retail, Office Park & Industrial experience is an advantage).
• Strong Proficiency in relevant computer packages (MS Office) and software packages

Excellent attention to detail and numerate accuracy

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