Job Description

DescriptionPURPOSE OF THE JOBManaging Samancor Chrome group compliance, and company secretarial function at Samancor Chrome.BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to the business, financial and legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Department through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to analyse, identify trends, initiate, mitigate, investigate and report SHEQ status

PEOPLEManage the Department:

• Ensure an enabling climate/culture
• Manage labour stability by minimising labour turnover

• Labour complement in line with budget
• Achieve HDSA/Female targets for the Department
• Manage performance against set targets and competencies
• Ensure IDPs are linked to performance results and implemented as per plan
• Conduct career discussions and implement actions with all identified talent (quarterly)

• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels
• Conduct recruitment interviews
• Facilitate training sessions

CUSTOMERS

• Maintain and improve relationships with key stakeholders
• Ensure customer and supplier satisfaction

BUSINESS PROCESSESCompany Secretarial and Compliance:

• Attend to various filings at CIPC (eg change of directors, file annual returns, etc)
• Comply with beneficial ownership
• Maintain share registers
• Perform secretarial duties for various committees, board and shareholder meetings
• Compliance with BBBEE requirements
• Anti-Bribery and Corruption - policy drafting, research develop training programmes
• Occupational Health and Safety - policy drafting, research, develop training
• Ensure compliance with relevant Legal Practice Act and legislation.
• Ensure compliance with Companies Act
• Drafting agreements, policies, etc
• Facilitate training sessions
• General assistance to the HOD, and ad hoc duties as assigned by the HOD

AML / FICA Compliance

• Perform an oversite role over the FICA Compliance Officer in respect of the onboarding of clients
• Submit risk returns to the FIC on a regular basis
• Conduct AML / FICA research, Interpret and apply AML legislation and regulations
• AML onboarding induction training: Develop fit-for-purpose training material and facilitate AML induction training
• Assist the FICA onboarding officer with the more technical part of the onboarding process. This requires a good understanding of beneficial ownership of companies, as well as the ability to determine who exercises effective control over a company

GROWTH

• Manage Continuous Improvement through Operational Excellence

SHAREHOLDER VALUE

• Manage the Departmental budget

BEHAVIOURAL COMPETENCIES:

• Safety Leadership
• Innovation
• Strategic Leadership
• Strategic Planning, Organising & Control
• Results Orientation & Implementation
• Systematic Problem Solving & Decision Making
• Aligning Performance for Success
• Building and Maintaining Relationships
• Change Leadership
• Financial & Entrepreneurial Insight
• Adhering to Values

WORKPLACE COMPETENCIES:Skills:

• Microsoft Programs
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, MES, SAP, Coupa)
• Good Presentation Skills
• Strong Communication skills (verbal and written)

Knowledge:

• Demonstrate an understanding of the different entity types, how they operate and general governance.
• Demonstrate an understanding of MOIs and Shareholder agreements.
• Company law knowledge and exposure.
• Drafting experience with regards to policies, procedures, committee mandates, agreements, etc.
• Demonstrate an understanding of BBBEE compliance requirements.
• Demonstrate an understanding of Legal Practice.
• Demonstrate an understanding of anti-bribery and corruption.
• Demonstrate a basic understanding of Occupational Health and Safety Act as well as Mine Health and Safety act.

RequirementsMinimum qualifications:

• LLB Degree
• 8 years relevant experience, preferably 4-6 years company secretarial experience at a reputable company
• Company law knowledge and exposure

Additional qualifications:

• CGISA / Chartered Secretary qualification
• Preferable Post-Graduate Diploma in Compliance / Certificate in Compliance
• Governance

Closing Date: 24 October 2024Work LevelSeniorTypePermanentSalaryMarket RelatedEE PositionNoLocationJHB North

Samancor Chrome