Job Description

Job SummaryThe Letting Office of SunCom currently has a vacancy for a Legal Secretary / Paralegal Practitioner (named Administrative Officer within the SunCom structure) who will primarily be responsible for the administration of all lease documentation.Responsibilities:

• Lease administration: filing, monitoring the expiration of lease agreements and notifying on renewals / expirations
• Billing and payments: letting, advertising spaces, promotions, activations, and keeping accurate records of the amounts owed by tenants and clients
• Deposits: ensuring that payment of deposits is received and reconciled before a rental agreement is finalised
• Rental property compliance: ensuring that all rental properties have the necessary certification
• Office management: letting, advertising spaces, promotions and activations
• Parking: activating tenants on the SUNid system in order to give them access to parking
• Maintenance administration: referring complaints to relevant persons within a reasonable time and ensuring that complaints are resolved
• Queries: attending to all visitor and tenant queries
• Management Assistance: assisting the Letting Office Manager with his/her administration function
• Switchboard: managing the letting office switchboard
• Self-management and development

Requirements

• A national diploma (NQF Level 6) qualifying as a legal secretary or paralegal practitioner with at least 3 years' experience as a legal assistant, OR: a higher certificate (NQF Level 5) qualifying as a legal secretary or paralegal practitioner with at least 5 years' experience as a legal assistant
• At least 2 years' experience in dealing with commercial property leasing and contracts
• At least 2 years' experience in office administration
• Knowledge of legal requirements for leasing
• A working knowledge of legal compliance
• Computer skills (MS Office)
• Excellent language and communication skills (English minimum requirement; Afrikaans proficiency will be advantageous)
• A valid Code 8 driver's license

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