Job Description

Job Title: Logistics Coordinator
Location: Bellville, Cape Town
Job Type: Full-timeJob Purpose:
The Logistics Coordinator will be responsible for ensuring every client receives every container they require on the designated vessel in a timely and efficient manner. The role involves planning, executing bookings, and managing the logistics process from start to finish.Key Responsibilities:

• Client Coordination:

• Communicate with clients to plan and schedule bookings.
• Advise clients on vessel options for their chosen routes and services.
• Discuss forecasts, provisional bookings, and confirm booking reconciliations with clients for upcoming loads.
• Communicate any operational issues that could impact client bookings and provide timely updates.
• Booking Execution & Management:

• Execute and follow up on bookings to ensure timely delivery.
• Process bookings and update systems (Navision) accurately, including housebill and non-manual bookings.
• Work with shipping lines to book containers and confirm booking details.
• Liaise with transporters and loading points regarding available time slots and schedules.
• Submit booking requests to relevant parties (Intrra, shipping lines, etc.) and ensure confirmation is received and filed correctly.
• Operational Support & Problem Solving:

• Handle same-day bookings and resolve any immediate operational challenges, such as short shipments, stack shuffling, and loading issues.
• Ensure that all documents required by DAFF/PPECB/Bureau Veritas are in place for shipment inspections and permits.
• Follow up on the verification process for EU shipments and chase outstanding VGM details from clients and haulage.
• Invoicing & Reporting:

• Generate and send release requests to shipping lines and housebills.
• Capture additional costs and submit to the Logistics Manager for sign-off.
• Handle the invoicing process and submit the final invoices to Finance after validation.
• General Administration & Communication:

• Maintain accurate records of all booking and operational data within the system (Navision).
• Handle day-to-day client queries and escalate issues to the Logistics Manager as required.
• Continuously communicate any delays and issues to all affected parties to mitigate disruptions.

• Experience:

• Previous experience in logistics, shipping, or transportation coordination is essential.
• Familiarity with systems like Navision or similar ERP software is highly advantageous.
• Ability to handle same-day bookings and work in a fast-paced environment.
• Skills & Qualifications:

• Excellent communication skills (both verbal and written).
• Strong organizational and time-management abilities.
• Ability to solve operational problems quickly and efficiently.
• Knowledge of shipping regulations, including DAFF/PPECB/Bureau Veritas requirements and import permits.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Additional Requirements:

• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage multiple tasks simultaneously.

• Competitive salary (dependent on experience).
• Opportunity for career growth and development.
• Collaborative and supportive working environment.

Zeal HR