Job Description

DUTIES & RESPONSIBILITIES
Warehousing

• Overall management of all finished goods stock
• Scheduling and co-ordinating quarterly stocktakes, as well update of ERP system with stock take results
• Optimal stock holding of finished goods in line with minimum and maximum reorder levels
• Monitor and manage minimum and maximum reorder levels for all sales locations on a regular basis
• Co-ordinate ERP transfers of off-site related stock movements including but not limited to inventory journals for stock adjustments
• Communicate delivery of incoming product to the DC warehouse supervisor
• Co-ordinate and authorize the weekly replenishment orders for all branches
• Monthly reconcile the Import Returns in Transit warehouse

Dispatch Department

• Liaise with sales co-ordinator regarding the delivery schedule for the driver
• Organise and co-ordinate the return of faulty product to overseas suppliers with Quality Manager

Personnel

• Allocate and manage staff resources according to changing needs;
• Determine training needs of dispatch and warehouse personnel
• Co-ordinating of all dispatch and warehouse staff leave
• Supervise dispatch personnel, driver and warehouse personnel (in conjunction with Warehouse Supervisor);
• Provide mentorship to Warehouse Supervisor
• Building a world class warehouse and dispatch team

Procurement

• Assist with sourcing and approval of new local suppliers
• Monitor cost effectiveness of freight forward companies, both local and international
• Monitor and manage actual landed cost of all imports to be in line with approved calculated landed cost
• Co-ordinates the placement of orders with relevant suppliers (including manufacturing raw material requirements)
• Monitor and manage supplier credit limits in balance with stock orders in conjunction with Financial Director
• Expedite orders as needed
• Co-ordinating incoming shipments with approved freight forward companies
• Receive delivery confirmations.
• Provide weekly updates of expected deliveries to sales organisation
• Submit invoices and supporting documents to Finance Department for payments.

General

• Handling all relevant ERP transactions on a daily basis
• Generation of weekly and monthly reports to Management.
• Identify & budget for additional resources required
• Ensure all company policies and relevant warehouse/dispatch procedures are followed.
• Maintaining health and safety standards
• Assist with tasks, related to the company operations that might fall outside the above mentioned responsibilities.
• Stand in for Warehouse Supervisor when required
• Monitor and continuous improvement of workflow in Logistics department, as well as interaction with other relevant departments
• Assist Financial Manager during financial audits

KEY PERFORMANCE INDICATORS
The following KPIs will be applicable

• Accuracy of quarterly stock takes.
• Accuracy of shipments to clients.
• Accuracy of inter-branch stock transfers.
• Accuracy of returns of faulty product to suppliers.
• Management of staff under your direct supervision.
• Organising of the warehouse in terms of product space allocations and shelf labelling.
• Tidiness and cleanliness of warehouse/dispatch area.
• Adherence to the relevant company procedures and policies.
• Knowledge and understanding of ERP
• Keeping ERP updated.
• Timeous ordering of stock
• Management of minimum and maximum stock levels

DESIRED EXPERIENCE & QUALIFICATIONS

• 3 year degree in supply chain management (or similar)
• Advanced Microsoft Office skills
• Courses in Good Warehouse Practice, stores and inventory management
• Minimum of 5 years in warehouse management and inventory control.
• Minimum of 3 years experience in Import/Export sales environment including close interaction with freight forwarders
• Exceptional communication skills
• Exceptional managerial skills

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