Job Description

Company DescriptionThe Maintenance Manager forms a support structure to the Property Manager, Facilities Manager, and the Property Executive. The Maintenance Manager is responsible for ensuring that daily jobs generated via the customer, or any other staff member, are executed on time, within standards and quality as defined by the organization. The execution of jobs must always consider cost control and expenses without compromising quality and standard. The Maintenance Manager therefore has a direct and influencing role on the cost of stock, and by association the management and correct utilization of stock. The Maintenance Manager must have a working understanding of the building, the technical infrastructure and the relevant service providers who may need to be called in the event of an emergency.

• The inspection and maintaining of equipment and machinery as per the Business Unit assigned to
• Completing all scheduled maintenance tasks and building related issues

• Ensure that the completion of these tasks (jobs) are completed within the required time frame as defined by the Business Rule and the level of severity
• Ensure that emergency jobs are done as a priority within 24 business hours
• Ensure that high priority jobs are done within 48 business hours
• Ensure that low priority jobs are done with 72 hours (7 days)
• Conducting preventative maintenance as per the published schedule for the Business Unit
• Day-to-day maintenance in and around the building
• Tracking expenses and overseeing the budget for maintenance in the BU
• Create and implement maintenance procedures as and where required (and or revise if operating processes have become aged/stagnant)
• Documenting and preparing daily progress reports and maintenance logs
• Supervisory oversight in terms of;

• Cleaning
• Security
• Garden Service
• Scheduled contracted services to the BU
• Contract execution on site (in particular in terms of scope, quality, standard, safety, compliance)
• CCTV
• Biometric / Facial recognition
• Pest control
• Refuse collection / management
• Schedule monthly meetings with all contractors to the BU, ensure that the meetings are documented (attendance register, agenda, objectives, deliverables, accountable party, delivery deadline etc., etc.,)
• Liaising with contractors to complete work on time, to standard and quality
• Maintaining the common area space, including but not limited to the various Fixture and Fitting items

• Including the functionality of various equipment items in the common spaces
• Ensuring that maintenance aspects (various) in student rooms are always maintained, and in particular the period following the Hygiene Inspection protocols
• This would include equipment within the student living space
• Perform daily, weekly, monthly and annual inspections
• The Preventative and Life Cycle maintenance programmes to be executed during a calendar cycle as approved via the budget process
• Custodian of the Master Key system and related controls to prevent loss and security breach
• Ensure that the storerooms (general spaces) are always neat and tidy with a controlling inventory list
• At all times adhere to the Maintenance Stock control principles which apply in the stock room where maintenance stock is stored
• Post and pre-inspections, having given the required 48-hour notice to students
• Verify with students cost to be charged for damages as and where applicable
• Management and oversight of the maintenance stock room and the stock contained within;

• Stock ordering
• Housekeeping and Store principles adhered to
• Stock counts and reporting
• Obtaining quotes from contractors for work to be executed following the quotation principles as defined by the Organizations business rules

• Management of the work order and invoice payment flows ensuring that suppliers are not paid in advance of work completion / if work is not delivered to standard etc., etc.,
• Management of the timeous payment of invoices
• During the annual vacate and intake the Maintenance Team is a critical execution factor in ensuring that;

• All common area work is completed before 1 November annual
• Cost calculations are prepared for;
• Stock requirements
• Asset replacement
• Additional resources (labour and administrative)

• Planning of the vacate/intake with the PM and collective team
• Driving the delivery requirements within time, budget, quality and standard
• Assist with any ad-hoc duties that is reasonable within your capabilities.

Qualifications

• Grade 12
• Industry Trade qualification from accredited facilities such as (but not limited to):-

• Olifantsfontein Artisan Skills Training
• Ekurhuleni Artisans Skill Centre
• Tshwane North TVET Artisan Development Centre
• No less than 5 - 8 years industry experience
• A qualification in plumbing or electrical is beneficial
• Experience in a Client Service Environment (e.g., hotels, residences, student accommodation) is advantageous
• Additional certification;

• Certification in specific trades (e.g., plumbing, electrical work, HVAC)
• Safety training certification (e.g., Occupational Health and Safety)
• Continuing Education;

• Willingness to engage in ongoing training and development to stay updated on maintenance technologies and best practices

Additional InformationSalary: Market RelatedClosing Date: 31 March 2025If you struggle to upload your cv please visit our website at www.clearleaf.co.za. Click on Jobs Available, the position you are interested in and click on I'm Interested and upload your cv to apply for the position.Alternatively email your cv to the email address on our website.

Clearleaf HR Consulting