Job Description

Additional information:

• IMPORTANT: The role will require stand-by and overtime to support security and maintenance call-outs (the unit operates seven days per week)

Main purpose of the job:

• Supervise general and preventative maintenance and repair of equipment, buildings, and other facilities; responsible for planning and managing team duties, productivity, and workflow

Location:

• Wits VIDA Research Unit, Nurses' Residence, Chris Hani Baragwanath Academic Hospital - Soweto, Johannesburg

Key performance areas:Facilities Maintenance and Workflow

• Conduct regular building, facility, and equipment inspections to ensure adequate oversight and effective, efficient support of all departments
• Identify, record, and resolve building, facility, or equipment maintenance issues, escalating or providing solutions or corrective action as appropriate, and communicating effectively with departmental management
• Perform systematic quality checks on work completed and corrective action where required
• Allocate and supervise work orders (duties and job cards), ensuring effective, timely completion
• Oversee work order/duties tracking database and helpdesk system
• Perform where applicable and supervise activities related to maintenance and contracted facility improvements, repairs, or modifications (e.g. plumbing, electrical, waterproofing, tiling, roofing and ceilings, servitude doors, renovation projects, etc.)
• Assist with supervision of execution of infrastructure projects (e.g. electrical power reticulation improvements)
• Plan, optimize and improve on the garden/landscape maintenance and performance duties
• Ensure daily or appropriate required removal of hazardous/medical waste in accordance with legislation and as needed in conjunction with certified hazardous waste collection service providers
• Supervise general facilities and environment housekeeping to ensure the safety, security, presentability, and sustainability of investments

Planned Preventative Maintenance (PPM)

• Ensure timeous execution of planned preventative maintenance for critical infrastructure equipment and associated systems (e.g. generators, UPSs, Fire Life Safety systems, Server Rooms, Low Voltage and Medium Voltage Distribution Systems - Distribution Boards, etc.)
• Identify and carry out corrective maintenance work on critical systems and liaise with the relevant stakeholders or departments (such as but not limited to the Gauteng Department of Health, Department of Infrastructure and Development, etc., Chris Hani Baragwanath Academic Hospital or relevant site maintenance departments) for planned shutdown maintenance and new installations work
• Ensure logged job cards/work orders related to PPM are completed on time to prevent unnecessary interruptions to business continuity and research deliverables

Occupational Health and Safety

• Ensure strict adherence to safety requirements and legal requirements according to OHS Act
• standards, company policies and all applicable SOPs or standards
• Help champion safety initiatives and drive a safety culture within the organisation and build a commitment within the team to sustain improvements in safety

Staff Management

• Staff management:
• Lead cross-functional, multi-disciplinary teams to promote productivity within projects
• Effectively supervise and manage staff duties and targets and maintain sound labor relations
• Work with management to empower and develop teams or individuals as skills needs or deficiencies are identified
• Foster an environment that promotes talent recognition, development as well as agency and individual leadership; promote harmony, teamwork, and sharing of information
• Mentor, coach, and facilitate personal and professional staff development wherever possible
• Ensure teams comply with policies, unit standards, and administrative and internal communications requirements; promote company policies, strategies, and values always
• Manage staff effectively including performance, conduct, efficient working, processes, and corrective action as required
• Demonstrative effective delegation and decision-making

• Capacity development:
• Contribute towards the development of team/company knowledge by identifying relevant training needs and topics
• Develop and deliver relevant training and contribute to internal knowledge sharing in areas of expertise

Customer service and stakeholder relations

• Communicate effectively and efficiently with all internal and external stakeholders (suppliers, collaborators, researchers, donors, etc.)
• Build and maintain authentic, professional relationships
• Train staff effectively; foster a practice of knowledge exchange and peer learning
• Manage internal and external stakeholder expectations and communicate appropriately with initiative and solutions
• Escalate issues appropriately, ensuring adequate discretion and risk management, and demonstrate integrated problem-solving
• Effectively manage work processes, teams, and relationships in order to maintain high levels of productivity

Effective Self-Management and Performance Accountability

• Take ownership and accountability for tasks & activities and demonstrate effective self-management
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
• Apply knowledge of the organizational systems, structures, policies, and procedures to achieve results
• Follow through to ensure that productivity standards are consistently and accurately maintained and provide appropriate resolution for challenges
• Support and drive the organization's core values
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving your own career development

Required minimum education and training.

• Matric/Grade 12
• An appropriate Diploma or tertiary qualification is an added advantage
• Valid driver's license: willingness and ability to drive company vehicles and transport equipment, samples, etc.

Required minimum work experience:

• Minimum 2-3 years of work experience in a similar role or ability to demonstrate relevant experience working with teams at different levels, across multiple facilities
• General building maintenance, plus electrical or plumbing or applicable operations/facilities experience is required
• Must have demonstrable experience supervising staff and job cards, delegating, and work planning

Desirable additional education, work experience, and personal abilities:

• Background in security coordination or systems is an advantage
• Landscaping and gardening experience is an added advantage
• The role will require hands-on oversight
• Basic computer skills (MS Office) - must be able to type reasonably for data capturing and have some experience with basic Excel functions and workflow/project management tools
• Friendly attitude, transparent and able to motivate staff and colleagues, sense of urgency and initiative
• Time-conscious and able to work accurately and effectively with minimal supervision
• Procurement/supplier and contractor sourcing and engagement experience an advantage

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 31 May 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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