Job Description

Rhodes University
Makhanda, Eastern Cape
Permanent
Posted

18 February 2025

- Closing Date

03 March 2025

Division

0801 - Registrar's

Business Unit

0801_03 - Secretariat

Minimum experience

Mid-Senior

Company primary industry

Higher Education

Job functional area

Other

Salary

R693 760 - R902 270 per annum

Manager: Secretariat and Governance (Grade 15)

Registrar's Division

The Registrar's Division invites suitably qualified candidates to join their team.

Main Objectives

To strategically develop systems and processes in order to ensure the provision of an efficient, professional and quality administrative and secretariat support services to University Committees and governance structures of the University as required.

The Requirements

Any relevant NQF Level 7 Qualification (preferably in Administration) plus approximately 3-4 years' relevant experience where such experience includes: -Excellent English language skills in writing succinct and synthesized reports and minutes Previous experience in a Secretariat and Governance function, preferably within a Higher Education environment. Previous experience working with committees including the scheduling and organizing meetings and a track record of doing so efficiently; the preparation of agendas for meetings; taking minutes of meetings; meeting deadlines with a track record of doing so. Previous administrative experience within a computerised administration environment which includes good organisational and planning skills as well as problem-solving and time-management skills. Experience working with large volumes of work. Track record of using technology to create efficiencies and improve service. Track record of continuous improvement. Experience in website content management is an advantage. Excellent typing skills, including typing draft minutes/notes in a meeting.

Ability to lead a team and previous supervision/management experience of at least three years.

Application Process

It is essential that prospective candidates read the job profile for further information and ensure that all relevant documentation is submitted.

The following documents are required:

A comprehensive CV and relevant qualifications which should include the following: - + Reasons for leaving your current and previous jobs.
+ Referees who are and/or were your direct line manager, their title, name, designation and contact information which should be at least their contact number and email address.
A strong and succinct motivation of at least 700 - 800 words, which tells us your interest in the post and suitability relative to the job requirements.

Please note, no hand-written applications will be considered. Failure to submit all documentation will result in an application being disqualified.

Any questions or enquiries regarding the submission of an application please contact hrrecruitment@ru.ac.za.

Selection Process (provisional date, subject to change):

Short-listing meeting scheduled for the 14 March 2025. The selection process that will be followed for this post will include an assessment and/or presentation and an interview. Shortlisted candidates will be informed of the interview date.

Remuneration per annum (Grade 15):

Basic Pensionable Salary per annum: R693 760


Cost to Company per annum (Approximately): R902 270



All applications will be treated in strict confidence.

This post is advertised as a permanent post, but the University may opt to appoint on a fixed-term contract of not less than three years

. The University reserves the right not to proceed with the filling of the post. An application in itself does not entitle the applicant to an interview. Employment checks will be conducted on recommended candidates.

Closing Date: 3 March 2025

If you are not contacted within 30 days from the closing date, please consider your application unsuccessful.

Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply. Please note all appointments are made in line with the requirements of the Employment Equity Act of 55 of 1998, as amended, the Immigration Act No. 13 of 2022 and the University's Recruitment and Selection policies.



Our core values and principles are the foundation of our commitment to creating a positive, supportive, and enabling environment. These values guide our decisions, actions, and how we engage with each other as we work to achieve our vision and mission. These values are:

Diversity; Integrity; Respect; Excellence; Collegiality and Compassion