Job Description

JOB PURPOSE AND PROFILE:To develop, implement, maintain and manage an effective and efficient Supply Chain Management (SCM) system and SCM procurement function in line with the applicable legislations/regulations and approved policies whilst ensuring fair, transparent, competitive, cost effective and equitable procurement and provisioning system.RESPONSIBILITIES:

• Ensure all CETA SCMs procurement is undertaken in compliance with all applicable legislation that governs the SCM for public entities and within approved budgets.
• Develop and maintain appropriate SCM systems, including the SCM Quality Management System covering the full SCM acquisition.
• Provide input in the planning and compilation of the SCM business units annual budget aligned to the financial scorecard and support the implementation of set objectives therein.
• Ensure the effective implementation, management, monitoring of the SCM business units budget, and report on any variances on monthly basis.
• Ensure the deployment of proper financial controls to manage the business unit budget.
• Consider market research outcomes and past performance assessment result in appointing the provider.
• Report on and communicate any costs improvements and shortfalls to the CFO
• Develop, implement, and maintain a fair, transparent, and equitable procurement and provisioning system on all acquisitions.
• Advise and support the CETA on Supply Chain Management matters and changes/update in the applicable legislation.
• Negotiate terms to potential awardees.
• Oversee quotations specifications, evaluation, and adjudication administrative compliance processes.
• Ensure all procurement decisions are done to achieve the objectives and targets as per the CETA approved SCM strategy (BBBEE, Youth, Rural entities, SMMES, ETC.).
• Assess SCM Acquisition risk and internal control effectiveness and reports such to manage risk through the CFO.
• Advise internal stakeholders and management in relation to their procurement request.
• Ensure that all procurements requisitions are executed and issued within 5(five)days to bidden from date of submission to SCM.
• Ensure all goods and commodities to be acquired are of durable nature, that the samples of such have been inspected for quality and compliance to approved end-user prepared specifications.
• Ensure that all quotes responses are properly evaluated by a properly constituted structure consisting of an SCM official, delegated end-user official at minimum.
• Advise internal shareholders in relation to their units needs.
• Assess and recommend mitigating controls for operational risks related to SCM: Acquisitions.
• Ensure specifications are properly constituted.
• Ensure CETA procurement is done in accordance with SCM strategy.
• Perform any other duties as assigned by the line manager
• Ensure compliance reporting to National Treasury and other bodies.
• Development and continuous improvement in SCM strategies, policies, processes, and procedures in line with legislation.
• Ensure ongoing risk assessment of the SCM environment and processes, identification of risks and mitigation thereof.
• Maintain up to date SCM acquisition operational risk registers.
• Ensure adherence of the core principles of behavior/five pillars of procurement (value for money; ethics and fair dealing; accounting and reporting; open and fair competition and equity).
• Prepare monthly and quarterly acquisitions report for submission to CEO, CFO, EXCO.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide supporting documents evidence to all internal and external audit requirements.
• Ensure all SCM acquisition transactions documents are maintained and sorted both manually and electronically.
• Attend and resolve all internal and external audit queries and provide inputs into management comments to the auditors reports.
• Perform regular supplies performance assessments and evaluations and maintain a record of such.
• Comply with POPI in all SCM dealings.
• Preparation and approval of contract variations required, at least 1.5 month before the expiry date.
• Ensure end-users are informed of contracts about to expire at least 3 months in advance.
• Review and update relevant CETA policies and procedures (business unit relevant).
• Prepare and submit to supervisor accurate, complete and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Contribute to the risk maturity levels at the CETA.
• Apply/implement and undertake all activities and duties in line with policies, procedures and relevant laws and regulations applicable to the task at hand.
• Follow protocols and report suspicious activities, corrupt or fraudulent activities that one is aware of; onto the CETA whistle blowing and fraud prevention hotline.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Engaging with the right internal stakeholders can ensure procurement functions gain understanding of strategic issues, cost-saving goals, value-add, compliance and organisational input moving forward.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Represent and participate in the organisations committees and tasks teams when required.
• Ensure stakeholders enquiries are responded within set reasonable timelines.
• Ensure SCM acquisitions 360xc2xba performance reviews.
• Ensure that all information required for statutory reporting on SCM procurement is prepared timely for consolidation and submission to relevant authorities.
• Ensure all procurements done through a tender process, that there is an approved needs analysis and sufficient budget for such procurement. For all quotes, ensure an approved acquisition plan containing that the item is in place.
• Report the units monthly activities to the CFO.
• Prepare and submit quarterly SCM reports at least 3 days before due date, to NT and DHET.
• Prepare all procurement registers for tabling at EXCO and submit same at least 3 days before the scheduled meeting.
• Ensure that all SCM staff are up to date with recent changes and attend minimum required training.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders respond to stakeholders queries as submitted by comms from the portal.
• Attend industry related forums, conferences, and workshops to gain industry insight for the purpose of business improvement.
• Execution of day-to-day activities in accordance with the CETA values
• Attend and address all stakeholder queries timeously and effectively
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Execution of day-to-day activities in accordance with the CETA values and lead by example
• Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division.
• Provide growth opportunities through staff rotations.
• Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring, and nurturing of talent in the business unit.
• Ensure regular and effective performance review feedbacks are done.
• Provide leadership and management support to the SCM unit; to actively manage the performance of staff and address any training requirements thereof.
• Live and demonstrate exemplary behaviours driven and anchored on / by CETA values
• Ensure that on-the-job training, learning and development is taking place
• Share and play an effective role in ensuring that teams assist in achieving of strategic goals and mandate of the CETA.
• Supervise, empower, coach and /mentor interns that are assigned to the business unit
• Contribute to the financial sustainability of CETA by ensure no wasteful and fruitless expenditures are incurred in the area of responsibility
• Ensure that is assisting the business unit to operate within the allocated operational budgets

DESIRED SKILLS, EXPERIENCE AND COMPETENCIES:

• Matric/Grade 12 certificate.
• A Supply Chain Management /Logistics related, Finance Public Administration Degree at NQF level 7.
• A postgraduate qualification in SCM, Procurement, Logistics at NQF 8 would be an added advantage.
• Valid driver's license.
• Affiliation with an SCM professional body with recognised accreditation.

Other requirements:

• 5 - 8 years experience in Supply Chain Management - Operational
• 3 years in SETA Procurement Environment would be an advantage
• 3 4 years in a management role is required
• Detailed knowledge of public sector governing supply chain like the PFMA, National Treasury Regulations, Prescripts and Notes and all other legislation that governs the public entities environment.
• Knowledge of the skills Development Act and other legislation governing SETAs would be an advantage
• Market research and assessment experience is required
• Experience in BID evaluation and or in BID Adjudication Committee proceedings
• Business report writing is a must.

The following Attributes are necessary to succeed in this role:

• Punctual, self-discipline and a motivated team player.
• Ethical consciousness and conduct in all dealings with the matters of CETA.
• Emotionally intelligent and communicates well across all levels.
• Analytical and pay attention to detail.
• Deadline driven.
• Adaptable and problem-solver.
• Excellent negotiation and organising skills.
• Innovative and creative self-starter.
• Ability to work with difficult individuals.

REMUNERATION AND BENEFITSThe appointment will be on a fixed term contract for a minimum of 6 months, subject to satisfactory performance as per Performance Policy of the CETA.PLEASE NOTE:Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting.Interested applicants should send an application letter together with a detailed Curriculum Vitae, names of contactable referees and copies of academic qualifications through CETA recruitment/ vacancy portal.Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.Enquiries: Email: bukiwex@ceta.co.za /louizes@ceta.co.zaCETA reserves the right to cancel this advert, and / or not to appoint.CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful.Closing Date: 7 April 2025 at 23h59.CETA is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of CETA will be taken into consideration. Coloured, White,Indians and persons with disabilities are encouraged to apply and preference will be given to the EE Targets.

Construction Education & Training Authority