Job Description

A leading and reputable chemical manufacturing factory in Kempton Park has a vacancy for a suitably qualified Senior Buyer.
Purpose of the job
The position is mainly responsible for assigned categories within the purchasing department. The incumbent is responsible for the effective control of all aspects in terms of the procurement process of purchasing of goods and services, controlling of purchase orders and development of policies. An important aspect of this position is conducting market research and understanding the suppliers as well as supplier liaison.
The incumbent receives, reviews and evaluates requisitions for materials, supplies, services and equipment; consults with departments to develop specifications, and to standardize and combine requirements; invites and accepts bids; evaluates prices;, products, discount and delivery conditions; awards bids, confers and corresponds with vendors, manufacturers, service suppliers and sales representatives to obtain pricing and product information, service provided and market information and trends; Close relationship with senior marketing team and the company planner.
The incumbent issues purchase orders and follows up to assure receipt of goods & services,
resolves problems concerning rejected goods, or problems in billing or payment; evaluates and audit vendor’s performance.
The incumbent attends production & maintenance meetings; prepares correspondence and reports; may fill in for other classes as assigned.
The responsibilities above mentioned shall be conducted in compliance with the requirements of the South African National Standard (SANS 10142 Part 1 and Part 2) and the Occupational Health and Safety Act No.85 of 1993.
This position profile acts as a guide to the role only, and additional work outcomes may be required to be performed by the incumbent
Experience
• 5-7 years procurement experience
• Engineering spares experience
• SAP experience
• Knowledge of Tender process
• Working with exchange rates
• Freight terms
Qualifications:
• Matric
• CCIPS Level 3 or BCom Degree in Supply Chain
Technical competencies
• Understanding of the Exchange rates
• Negotiation skills
• Knowledge of environmental health and safety processes
• Manufacturing industry experience
• Knowledge of relevant legislation and regulations (e.g., OHS Act and regulations)
• Knowledge of cost implications and business processes
• Knowledge of ISO standards
• Continuous Improvement
• Investigating RCI’s, issues and non-conformances
• Computer literacy, SAP, Microsoft
• SAP Super User
Behavioral competencies
• Organizational Communication Effectiveness
• Initiative
• Analytical
• Results, quality and deadline driven
• Attention to Detail
• Confidentiality
• Cost awareness
 Key performance area
Effective Purchasing of Goods, Services, Engineering Spares and managing Tenders
• Procurement of strategic goods & services with focus on engineering spares
• Create and manage Contracts and SLA’s with suppliers/contractors
• Act as liaison between production, maintenance & external suppliers in managing the supply of strategic goods & services
• Understand the requirements & constraints of the plant and act decisively to shape its outcome by influencing suppliers, transportation & sourcing through execution
• Develop & implement purchasing plans & strategies in order to procure the best product at the right cost & the right time
Implement cost saving initiatives & identify drivers of sourcing
• Monitoring & tracking cost savings & ensure reporting thereof
• Complete Tender documents & hold tender meetings
• Complete Commercial Bid Analysis
• Continuous Knowledge of exchange Rates and Incoterms for import orders
• Ensure that quotations are requested according to the procurement policy within 48 hours of receipt from Internal stakeholders
• Ensure that feedback is given to requesters regarding the details of all quotations within 24 hours of receipt to enable requesters to decide on the best quotation
• To ensure that price variances are investigated and rectified by confirming verified pricing details with suppliers or vendors within 48 hours of receipt of block invoice report
• Expediting of all Purchase Orders to ensure that delivery expectations are met.
• Responsible for meeting savings targets set every year
• Creation of call off orders on SAP to ensure effective purchasing
• Improve BBBEE ratings by using BBBEE suppliers and supporting BBBEE enterprise development
Supplier Management, Audits & Compliance
• Focus strongly on developing supplier relationships & building effective purchasing strategies through understanding the cost drivers & influencers of the suppliers, develop & manage suppliers & create opportunities to improve the suppliers
• Ensure that Supplier Risk Management is aligned with Quality Audits and that products delivered by suppliers meet pre-defined quality specifications
• Ensure all Supplier audits are completed as per the procurement procedure
• Ensure supplier Non-Conformances are logged & monitored
• Assure compliance with applicable laws, ethical standards policies and procedures. and code of business conduct
• Negotiate and improve portfolio of supplier’s payment terms
• Ensure latest supplier documentation is received on an annual basis. E.G: BEE certificates, vat registration, Company Registration, Financial statements, etc
Systems & Reporting
• SAP system clean-up on redundant data e.g. purchase orders, service orders, requisitions, etc.
• Update Mini business
• Execute expediting reports
• Execute supplier spend reports
• Execute BBBEE reports
SHERQ Responsibilities
Reporting structure:
This position reports to the Procurement Manager.
Personal Circumstances:
Must be able to obtain a satisfactory medical report from the company’s medical Centre.
Salary: R420K annual basic, negotiable depending on experience (market related).
All applicants are thanked in advance for showing interest however correspondences will only be entered into with the shortlisted candidates.
 

Skills Required