Job Description

DescriptionThe job holder is responsible for providing leadership to the BDO Advisory finance and administration unit.Main Duties and Responsibilities

• Design, develop and update financial, procurement and administrative policies and procedures

• Ensure that the finance and administration unit complies with laid down policies, procedures and regulations

• Ensure that all operational services are audited for their efficiency and effectiveness on a regular basis, and that suitable risk management arrangements are established

• Co-ordinate the annual audit and follow-up on recommendations and action points raised by auditors

• Organise the preparation, approval, and execution of budget and ensure adequate budget control practices

• Develop and maintain sound reporting systems to facilitate effective financial management and strong internal control mechanisms

• Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements

• Reviewing the regulations, mechanisms and procedures to assess the adequacy of the reporting requirements to enable sufficient monitoring, whether project procedures and mechanisms could be simplified without increasing fiduciary risk, the adequacy of the built-in safeguards, identifying potential weaknesses and loopholes

• Record, analyse and report project accounts accurately in accordance with rules and procedures

• Carry out supervision work to ensure that projects financial management systems are functioning appropriately, including the periodic review of project financial management reports for financial performance with special attention to value for money issues

• Analyse financial and operating data and prepare management reports, periodic and annual financial statements of project accounts

• Ensure that the project operations are carried out in accordance with sound financial management and procurement practices

Administrative Duties:

• Liaise with other departments heads in the preparation of the Annual Plan and Budget (APB)

• Undertake procurements

• Develop a list of approved suppliers for the office

• Timely approve requests for cash and cheque payments which meet the criteria for the same ensuring that all expenses are accurately coded

RequirementsQualifications, Recognition of Prior Learning, Work Experience, and Knowledge

• A Honours Degree / Masters degree in commerce, finance or business administration from a recognized academic institution; a Bachelors degree with at least ten years of relevant experience will be considered

• Professional accountancy qualifications i.e., CPA or ACCA

• Computer skills and familiarity with an accounting software is essential

• Experience in supporting project partners in the design and implementation of financial management systems, including financial and management reports

• Ability to multi task and work under pressure

• Experience in coordinating budgeting processes and managing budgets and monitoring and supervising administrative processes

• Good oral and written communication skills

Work Experience

• At least seven years experience in financial and administrative management

Knowledge

• Maconomy Capabilities

Competencies: Technical & BehaviouralStrategic Planning and Organising

• Develops plans that achieve long-term objectives and are responsive to changes in organisational demands and environment

• Develops contingencies

• Planning and organisational skills

Decision Making:

• Evaluates information and options

• Identifies potential impact of decisions on other parts of the organisation

• Commits to an appropriate course of action

Leadership and Teambuilding:

• Evaluates information and options

• Identifies potential impact of decisions on other parts of the organisation

• Commits to an appropriate course of action

Relationship Management:

• Establishes and maintains effective relationships

• Responds quickly, accurately, and pleasantly

• Strong influencing and negotiation skills

Verbal and Written Communication:

• Communicates verbal and written ideas effectively to individuals and different audiences

• Establishes the benefits of the information or recommendation to the individual / audience

• Excellent interpersonal and presentation skills

Technical Knowledge

• Has high level of technical knowledge related to the job

• Excellent analytical skills

• Computer proficiency in the standard packages (word processing, e-mail and internet use)

Behavioural Competencies

• Analytical thinking

• Attention to detail

• Problem solving skills

• Ability to work independently and in a team

• Flexibility with time management

• Curiosity and continuous learning mindset

• Ability to work under stress

Working Relationships

• The Finance and Administration Manager will:

a) be accountable to the Head of Advisory / Partnersb) be directly responsible accounting and administration StaffBDO Core Competencies

• Ability to articulate technical concepts into layman terms

• Integrity and ethics

• Ability to communicate (verbal and written) with clients in an appropriate manner

• Professionalism

• Customer service orientation

Work LevelJunior ManagementTypePermanentSalaryMarket RelatedEE PositionNoLocationJHB Illovo

BDO