Job Description

Eastern Cape, Port ElizabethMonthly Cost To Company (Market related)TOP VACANCY ALERTOur client is seeking to employ a seasoned professional with a knack for organising, a keen eye for detail, a mature, flexible, and highly efficient Office / Admin Manager to join their dynamic team.This role is Port Elizabeth based.6-8 years relevant experience. secures.A wonderful career opportunity awaits you!Requirements: :

• 6-8 years relevant experience.
• Project, manufacturing and/or solid technical background.
• Proven experience in administrative and secretarial roles.
• Excellent attention to detail.
• Delivering work to the highest standards of quality.
• Excellent communication skills (both verbal and written).
• Proficiency in filing, document control, and systems thinking.
• Honesty, integrity and working with confidential information is a must.
• Computer Literacy: Advanced proficiency in MS Office Suite. Any other relevant software
• programmes will be considered advantageous.

Responsibilities and expectations but not limited to:

• Personal Assistance to the Senior Management members:

• Manage diaries and meeting schedules.
• Attend to travel and accommodation arrangements, and ensure itineraries are available on time.
• Compose, type, edit and distribute presentations and any other communication to the organisation.
• Attend to ad hoc tasks as allocated by the CEO.

Office Administration:

• Perform office administration duties for the PE senior team.
• Establish and maintain secretarial practices to ensure reliable and accurate data essential for business operations.

Stakeholder Communications:

• Perform general communications for the organisation (taking calls, messages and departmental liaison).

Manage the Senior teams inbox, including:

• Respond to queries, and interface with internal, as well as external stakeholders.
• Liaising with suppliers, clients and other staff.
• Communicate with stakeholders, suppliers, clients, and staff, thereby professionally representing the company.

Meeting Coordination:

• Attend and divide time effectively between managers to support their meeting needs.
• Arrange internal forums and ensure effective communication channels are followed.
• Attend meetings and forums as required, taking minutes, arranging refreshments and venues, and inviting attendees.
• Compile, collate, distribute, and ensure the quality of minutes.

Travel Arrangements:

• Coordinate international and local travel arrangements for senior team members.

Cost Control:

• Provide support with credit card management.
• Perform basic cost control duties.
• Record keeping.
• Ordering supplies.
• Manage office vendors and contracts.

Document Control:

• Maintain and improve office systems, including filing, data management, etc.
• Organize, maintain and archive electronic and paper files.
• Create and manage document management control systems.
• Scrutinize documents and utilize tools such as "ChatGPT" to review procedures, clean up, revise, and update documents.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

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