Job Description

Job: Office AdministratorLocation: Montague Gardens, Cape TownSalary: Market-relatedAbout the company: Distribution of seafood products to and from various countries worldwide.Contract Type: Permanent (first 6 months will be on probation)Working Hours: 08:00 - 17:00 (hours may fluctuate due to operational requirements). Weekends/overtime will be required due to the nature of the industry.About the Job: This position is responsible for supporting and assisting with the cold store day-to-day operations. Your job will be to provide clerical support to our Cold Store Manager, employees, and coordinate all daily administrative activities and functions. To perform relief duties to the Admin Operations clerks.Qualifications/Skills Required
- Matric.
- Computer literate.
- Strong Excel skills are essential.
- Report writing.Experience Required
- At least 3 years in a warehouse or similar environment.
- 3-5 years of administrative experience.Other Requirements
- Must be a vibrant, hardworking, go-getter, loyal person.
- Must be a team player.
- Excellent written and verbal communication skills.
- Able to effectively communicate with staff at all levels (good interpersonal skills).
- Honesty, integrity, and reliability.
- Strong attention to detail.
- Problem-solving skills.
- Critical thinking capabilities - must be able to think on their feet in a fast-paced environment.
- Ability to exercise sound judgment in decision-making.
- Apply urgency in work done - report faults urgently, act urgently; results-oriented.
- Self-motivated: Ability to work with little supervision.
- A willingness to learn.
- Strong ability to multitask.
- Able to work under pressure, meet deadlines, and prioritize.
- Good time management and organizational skills.
- Must be flexible due to work demands.
- Must have own transport.
- Must be willing to work night shift when required (17:00 - 02:00).Key Responsibilities
- Daily headcount of all staff on all shifts.
- Manage day-to-day employee records and all MHE driver licenses (physical and digital).
- Coordinate weekly timesheets, scan, and send to HR.
- Service provider management - schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place.
- Assist with getting service provider quotes.
- Create purchase orders on SAP.
- Maintain a filing system for data on all service providers.
- Chep pallet control and reconciliations.
- Order office stationery and supplies.
- Assist with updating office policies and SOPs.
- Procuring stock from internal and external suppliers.
- Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary.
- Documentation control for internal processes, MHE, and local deliveries.
- Scan daily local delivery notes against load sheet.
- Keeping maintenance files for all equipment.
- Prepare regular reports.

Ellahi Consulting