Job Description

We are looking for an organised and self-motivated Office Administrator who will be responsible to consolidate, manage, control and report on the budget and financial transactions of the Group Corporate Affairs Marketing department.



You will be working for a well-established company with strong values. In exchange for your services, you will receive a competitive compensation package. You will be joining an organisation that values employee development and rewards excellent performance.

YOUR RESPONSIBILITIES WILL INCLUDE THE FOLLOWING:

Coordinate and assist with the completion of recommendations and project submissions during the budgeting process. Prepare consolidated and accurate budgets for the department. Check approved budgets versus the recommended budgets and that adjustments are made where necessary. Develop and manage financial control sheets for each specialist function within the department. Coordinate and facilitate the on-boarding process of new suppliers by ensuring that the necessary documentation is completed and recorded on the systems. This includes the checking and preparation of the documentation for approval, obtain approval by the relevant manager and ensuring that the supplier is successfully loaded to the accounting payment system of the group. Provide billing projections to finance. Manage finance accruals for late invoices and ensure that accrual accounts are reconciled with finance once late invoices have been received and payments of such have been processed. Manage and co-ordinate the receipt of approved billing documentation and invoices from suppliers. Ensure accuracy of information contained on invoices made out to the group and the reconciliation of media accounts. Capture invoices onto the financial management control sheet of each specialist function. Ensure invoices are checked and signed by the relevant department head as well as the General Manager of the department. Capture invoices onto the production system for payment and ensure that the department head approves these for payment on the production system. Liaise with finance to ensure payments are processed and that statements supplier accounts are provided to suppliers. Review individual statement of supplier accounts to ensure all payments to the supplier have been processed. Follow-up on and resolve outstanding payments. Matching financial general ledger transactions to the budget control sheet of each specialist department to ensure that invoices have been assigned to the correct management accounts and codes. Where necessary, ensuring that internal adjustments are co-ordinated with and implemented by finance. Conduct monthly budget reviews with department heads to ensure that spend is tracking in-line with projections. Implement internal budget adjustments according to strategic financial management adjustments proposed to and agreed with department heads. Review monthly financials received from finance, discussing these with the department head and reporting on planned vs. billed variances. Management of financial year end with relevant department heads and the group's financial department. Co-ordination of BBBEE documentation from suppliers. Capture BBBEE information onto the BBBEE management system of the group.


Matric Suitable tertiary qualification i.e. degree or diploma is preferable. Minimum of 5 years' relevant financial experience. Intermediate level Excel knowledge and skills. * Good understanding/knowledge of accounting terms and concepts.