Job Description

Our client, a leading architectural practice, based in the Northern Suburbs is seeking to employee an Office Administrator/PA.
The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.Requirements:

• Young and energetic individual
• Excellent verbal communication skills
• Strong problem-solving abilities
• Self-motivated and punctual
• Trustworthy with high levels of integrity
• Exceptional organizational skills
• Proficient in Microsoft Office 365
• Fluent in both Afrikaans and English
• Possession of a valid driverxe2x80x99s license and own transport
• 2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials

Responsibilities:

• Perform general office administration tasks.
• Organize and maintain client files, ensuring they are up to date.
• Prepare and type meeting minutes and notes as required.
• Coordinate service requests as required.
• Run errands for the office as needed.
• Manage inventory of office supplies
• Maintain cleanliness and tidiness of reception area and boardroom.
• Assist with compiling documents and reports.
• Welcome clients and prepare refreshments.
• Aid in the preparation and administration of tender documentation.
• Communicate with clients, consultants, and suppliers regarding projects and information requirements.
• Attend site visits and technical meetings, as necessary.
• Provide verbal updates and written reports on dedicated projects.
• Complete and submit local authority submissions for building plan approvals.

Please forward your updated CV toPlease note that only shortlisted will be contacted.Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

Persona Staff