Job Description

OFFICE ADMINISTRATIONMy client is passionate about sustainability and committed to delivering exceptional customer service. We are a dynamic OEM business that designs, manufactures, installs, and maintains water and wastewater treatment systems for commercial and industrial clients. Based in Somerset West, our energetic team is looking for a proactive and friendly Office Administrator to help keep everything running like a well-oiled machine.Location: Somerset West
Salary Range: R12,000.00 - R17,000.00 per month (Based on experience, skill, and in relation to your current package)What you'll be doing:
As our go-to office admin star, you'll be the glue that keeps our team connected and organized. Your key responsibilities will include:

• Communication management: Handling phone calls, managing emails, liaising with clients and internal teams, and ensuring smooth information flow.
• Calendar management: Scheduling meetings, appointments, and travel arrangements for team members.
• Supplies management: Ordering and receiving office, kitchen, and workshop supplies, tracking inventory, and maintaining adequate stock levels.
• File management: Keeping both physical and digital filing systems accurate and well-organized.
• Meeting coordination: Preparing meeting rooms, setting up agendas, taking minutes, and following up on action items.
• Administrative support: Creating documents, invoices, purchase orders, and general correspondence as needed.
• Office maintenance: Assisting with office space planning, coordinating maintenance, and ensuring the workspace is welcoming and functional.
• Front-of-house duties: Greeting clients and suppliers professionally and warmly.
• Team culture: Helping plan birthdays, small office events, and team-building activities to keep morale high.

• Excellent communication skills: Clear and confident in both verbal and written communication.
• Strong organizational skills: Able to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Attention to detail: Committed to accuracy in all administrative tasks.
• Good time management: Able to handle a varied workload and support others effectively.
• Tech-savvy: Proficient in Microsoft Office (Word, Excel, PowerPoint), Gmail, and other web-based applications.
• Customer service focus: Always professional, courteous, and eager to help.
• Valid driver's license: Occasionally required to collect or deliver items.
• Basic bookkeeping knowledge: The ability to reconcile accounts and statements would be an added advantage.

The Legends Agency