Job Description

Are you an experienced Office Administrator/Personal Assistant with an eye for detail and a knack for organization? If you are ready to step into the architectural space and join a dynamic team in the Northern Suburbs of Cape Town, I would like to speak with you today.Requirements:

• Matric is essential
• Tertiary qualification will be beneficial
• Previous experience in office administration or a similar role preferred
• Strong organizational skills and attention to detail
• Proficiency in typing and record-keeping
• Excellent communication skills, both verbal and written
• Ability to handle multiple tasks and prioritize effectively
• Proactive and self-motivated with a willingness to learn and adapt
• Proficiency in MS Office suite and other relevant software (Teams)
• Ability to work effectively both independently and as part of a team

Responsibilities:

• Perform general office administration tasks, including filing, sorting client files, and maintaining up-to-date records
• Typing minutes and notes as required during meetings and project discussions
• Coordinate services as needed, ensuring smooth operations within the firm
• Assist with tender documentation and administration processes
• Liaise with clients, consultants, and suppliers regarding project details and information requirements
• Attend site visits and technical meetings as necessary
• Communicate effectively, both verbally and in written reports, on dedicated projects
• Complete and submit Local Authority Submissions for approval of building plans
• Act as a problem solver, contributing positively to team collaboration and problem-solving efforts
• Serve as the secretary and Personal Assistant for the director of the firm

To apply, please send your CV with your salary expectations toPlease note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.

Persona Staff