Job Description

IntroductionA multin-national in FMCG is seeking an Office Assistant to join their team. The primary responsibility of this position is to support the Regional Sales offices in KZN and Free State, as well as the Logistics & Customer Service Centre, by handling daily administrative tasks. This role ensures that all regional administration and office management activities adhere to company policies and procedures. Duties include overseeing the management of the East Coast regional OPEX and marketing budgets, procurement, and regional brand management, including reconciling vouchers, rewards, and premiums. Additionally, the role involves managing regional fleet, boot stock, branch stock, and trade incentive products. It also requires coordinating and managing various tracking and reconciliation processes related to regional volume and investments, as well as loading regional contracts and addendums.Duties & Responsibilities

• Generate monthly management reports, including regional retail volume reports, regional stock management, contract management, and consumer complaints from various data sources.
• Create contracts for Wholesalers and Cash & Carry businesses.
• Draft addendums as needed.
• Update and manage the contract tracking report, focusing on expirations and renewals.
• Manage master data on Infostation and sales allowance keys, including the monthly reconciliation report for sales allowances.
• Coordinate and consolidate KPI claims for Wholesalers and Cash & Carry.
• Handle claims for Bulk Retailers and Branded Forecourts.
• Update and send weekly run rate reports to Regional Sales Managers (RSMs).
• Receive and consolidate updated reports at the national level.
• Update the volume forecast report by brand and compile commentary reports.
• Consolidate forecasts received from different regions.
• Reconcile all program initiatives and related activities.
• Ensure compliance with all audit requirements.
• Manage framework orders and GRVs.
• Raise framework orders and PRs for vendors at the beginning of the year.
• Validate documentation and goods received against relevant purchase orders.
• Manage regional office needs, including travel support.
• Serve in a cross-functional capacity within the department, providing backup support as needed for unforeseen circumstances and during colleagues' leave.

Desired Experience & Qualification

• Minimum Matric and preferably a tertiary related qualification
• 5 years experience in a similar role
• Fluency in English with excellent verbal and communication skills.
• Advanced proficiency in MS Office, including Word, Excel, PowerPoint, and SAP (Non-negotiable)

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