Job Description

Job Summary

• Follow office workflow procedures to ensure maximum efficiency.
• Support operations team with various administrative tasks (re-directing calls, disseminating correspondence, scheduling meetings).
• Monitor office supplier inventory and place orders.
• Maintain and update supplier database periodically.
• Schedule all Rhythmic and Team Strategic meetings and ensure that accurate notes are taken, and report disseminated to all relevant parties within two working days after the meeting.
• Follow up on all relevant documentation, status of actions and deliverables.
• Manage the General Managers calendar daily.
• Assist in vendor relationship Management.
• Ensure that all Change Requests are recorded and that the correct change process and sign-off procedures are followed.

• Respond to company queries timeously and escalate extraordinary queries to the Operations Manager or General Manager.
• Liaise with the Signa YES team members and internal Signa Group colleagues on a regular Basis.

• Follow up and follow through on tasks and undertakings; and execute everyday tasks within set deadlines to achieve maximum results.
• Assist with general administration duties as and when required.

• Provide a high-quality service to internal and external customers.
• Be conscious of costs and use inputs economically while remaining customer focused.
• Actively participate in team meetings and project progress reviews at project control meetings.
• Follow instructions and work as directed.

Qualifications:

• Matric
• Diploma in Office Management, Office Administration, Business Administration, and HR or equivalent
• Computer literate on MS Office and Gmail and LMS
• Aged between 18 and 34
• Must not have taken part on the YES Programme before

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