Job Description

My client is seeking a proactive and detail-oriented Office Manager/Bookkeeper to join their team. As the backbone of their office operations, you'll play a pivotal role in managing administrative tasks, maintaining financial records, and ensuring the efficient day-to-day functioning of their office. If you're ready to bring your expertise in office management and bookkeeping to a dynamic and collaborative work environment, we want to hear from you!Minimum Requirements:

• Matric.
• Minimum 3 years' experience in a similar role.
• Accounting system experience.

Responsibilities:

• Bookkeeping on Xero

• Debtors - Quotes, invoicing (including project reminders), payment reminders
• Creditors - Purchase orders (support Purchasing dept), manage credit limits, account credit applications, capture supplier invoices, recon supplier accounts, process employer refunds, payments on Standard Bank Business Online, send proof of payments
• Credit/ Garage cards - capture and reconcile transactions, management of limits and cancellations
• Bank recons.
• E-filing - VAT201
• Financial Reporting

• Management reports - GL recons, Management Financial Statement & Cash Flow
• Project reporting
• Annual budget preparation
• Collaborating with independent auditors to compile the annual financial statements
• Human Resources

• Maintaining staff files and contracts
• Payroll processing on SimplePay
• E-filing submission - EMP201
• Leave management
• Manage complex remuneration packages
• Teambuilding
• Compliance

• Liase with Auditors - BEE, Annual return (AFS), COID, EMP501, TCC
• Assist with Health & Safety - purchases, employee medicals, COCs
• Assist iComply - POPI, SDL
• Ensure smooth running of the Office

• Answer the phone - send telephonic leads to Marketing Manager
• Manage Cleaner
• Manage facility-related SLAs (telephones, printers, IT subscriptions)
• Basic IT support/ liaise with IT consultant
• Vehicle licence renewals
• Insurance
• Travel arrangements for Directors and Project teams
• Executive support to the Managing and Technical Director

Green Marble Recruitment Consultants