Job Description

Job title: Office Manager / BookkeeperOur client is seeking a highly organised systems-driven Office Manager / Bookkeeper to join their team and support the Managing Director / owners in managing three (3) farming operations.This role is based on-site in Grabouw, with some flexibility for hybrid working.The successful candidate will work closely with external accountants and manage junior administration staff to ensure smooth and efficient operations.Key Responsibilities:Bookkeeping and Financial Management

• Maintain accurate financial records and manage EMP, VAT submissions, and reconciliations.
• Serve as the primary point of contact for accountants, ensuring timely and accurate financial reporting.
• Use Xero for bookkeeping and financial management (experience with Xero is advantageous).

Administration and Staff Management:

• Supervise junior administration staff and assist farm managers, ensuring they provide all necessary documentation and conduct regular stock takes and record-keeping.
• Ensure all managers and administrative staff are adhering to office procedures and documentation requirements.

System Implementation:

• Assist in establishing and implementing new systems to enhance operational efficiency for the growing farming operations.
• Develop and maintain organised and efficient office systems and procedures.

Executive Assistance:

• Provide executive assistance to the Managing Director, including diary management, meeting coordination, and administrative tasks.
• Help the MD stay organised amidst increasing responsibilities and tasks.

Site Coordination:

• Work closely with the Managing Director and Roxy, ensuring seamless coordination between the Grabouw and Barrydale sites.
• Potentially travel to the Barrydale site once a month or as needed (travel expenses covered).

Qualifications and Skills:

• Strong bookkeeping skills with experience in EMP, VAT submissions, and financial reconciliations.
• Proficiency in Xero is advantageous.
• Proven experience in managing administrative staff and ensuring compliance with office procedures.

The position hybrid: remote and in-officeLocation: Grabouw, with flexibility for hybrid working on some days.Salary: R30 000-R32 000 CTC per month depending on experienceStarting date: As soon as possible.Please apply online if you meet the above-mentioned requirements.Please assume that your application was unsuccessful If you have not been contacted within 4 weeks.

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