Job Description

PURPOSE:

• Participate as an active member of the team by performing diverse administrative duties and overseeing the day-to-day operations of the team, office, and/or workplace. Work with team members in planning, prioritising, and organising time and tasks to meet team deadlines.

• Ensure that the office functions smoothly and efficiently, facilitating effective communications internally and externally, and allowing the broader team to focus on their core accountabilities and assigned projects.

• Serve as a central point of coordination and support for the team, helping to create a well-organised and productive work environment.

• Coordinate and track queries and the progress of strategic initiatives and projects.

• Provide a full suite of administrative, logistics and research support to the head of the department and the team ensuring theyre prepared for daily events and informed of relevant business developments.

• Assist in the preparation of and coordination of meetings, workshops, presentations, including following up on recommended actions or next steps.

• Build and maintain positive relationships with internal and external stakeholders, particularly in the distribution of communication to other departments and business areas, fielding, following up on, and providing feedback on all queries relevant to the team.

• Plan and arrange detailed travel plans and itineraries, including compiling documents for travel-related meetings and accompanying line and team managers when requested.

• Assist in monitoring and managing the team's budget.

MAJOR CHALLENGES:

• Working in a fast paced, dynamic and often deadline driven environment, requiring the ability to adapt to changing organisational dynamics and effectively prioritise tasks and time management to address various administrative duties, team needs, and unexpected issues.

• Communication, conflict resolution and team cohesion challenges related to working with a diverse group of employees, with different needs, personalities, and work styles.

• May need to facilitate difficult conversations and ensure a positive and inclusive work environment.

• Staying organised and ensuring all tasks are completed accurately and on time.

• Staying up-to-date with evolving business developments and strategies.

• Staying compliant with various regulations, such as labour laws, health and safety regulations, and data protection laws, is critical.

Exxaro Recruitment