Job Description

We are looking for an Office Manager to ovesee and enhance office operations, ensuring efficiency and effectiveness in administrative tasks. The Office Manager will implement and uphold company policies and procedures, striving for service excellence and high levels of customer satisfaction. The role includes managing administrative requirements, coordinating office activitities and contunually improving operational processessAs a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people xe2x80x93 the heart of Tsebo xe2x80x93 is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clientsxe2x80x99 needs. to find out more about who we are in a nutshell.Duties & Responsibilities

• Effective management of Operations administration
• Compilation of mobilization or demobilisation plan
• Understanding of contract opening and closing procedures i.e. safety file
• Oversee contract opening and closing procedures
• Management of customer client facing brand image in operational facilities and within regional support office
• Support implementation & maintain site merchandising standards
• Monitor and action customer satisfaction survey results
• Effective management of office
• Manage Executivesxe2x80x99 schedules, calendars and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved
• Manage internal staff relations
• Effective administration and reporting
• Maintenance of records and files
• Placement of orders within ambit of policy and procedure
• Coordinate with IT department on all office equipment
• Effective administration of reporting function
• Compilation of reports as per job requirements.
• Timely submission in accordance with deadlines.
• Plan, organise, control, and facilitate management plans for the Office equipment, stationery, and business tools
• Manage sign off and submission of invoices for expense claims and payments to Finance
• Arrange Travel bookings, Petrol card application Cell phone applications and catering for events
• Ensure Minutes of meetings are taken and made available to relevant stakeholders
• Ensure Communication of the region/Division
• Provide Monthly communication updates
• Ensuring all Business review packs are available for business reviews
• Adhoc Projects
• Execute Projects in support of business initiatives and requirements requested by Management team
• Participate actively in the planning and execution of company events

• Attention to detail, with the ability to multi - task and handle a number of activities simultaneously xe2x80xa2 Sound business acumen and excellent problem solving skills xe2x80xa2 Interpersonal Skills: Client/customer interface, managing group process, communication skills at as various levels internally and externally (verbal and written) & organisational skills xe2x80xa2 Flexibility with respect to working hours xe2x80xa2 Innovative and creative approach to streamlining systems and in terms of presentation compilation xe2x80xa2 Efficient with a high energy level and initiative xe2x80xa2 Computer literate (Advanced Excel, Have discre Copilot AI, digital & print signage software - Intermediate. xe2x80xa2 Be able to work under pressure xe2x80xa2 Confidentiality - Ability to deal with sensitive matters of a confidential nature essential xe2x80xa2 Team Player xe2x80xa2 Ability to work under pressure xe2x80xa2 Understand catering site operational complexities.

• Minimum matric

• National Diploma in Management, Hospitality or revelant qualification

• Valid driverxe2x80x99s licence and own vehicle

Tsebo Solutions Group