Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.Duties and responsibilities:

• Schedule appointments and meetings and coordinate the diary of the Senior Director and management team.
• Professional management of the reception desk of the Senior Directors office.
• Answer, screen and forward incoming phone calls of the Senior Director.
• Travel and accommodation arrangements, including travel authorisations and reimbursement of cost.
• Purchase of office supplies and equipment.
• Process invoices and monitor operational budgets.
• Prepare documents for meetings, taking minutes and distribution thereof.
• Assist with presentations and reports.
• Deal with correspondence and queries.
• Arrange and coordinate events.
• Implement and maintain standard operation procedures.
• Follow up action with stakeholders to ensure targets and deadlines are met.
• Attend to ad hoc tasks as requested by the Senior Director.

Inherent requirements:

• Bachelors degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 in Office Management/Office Administration or a closely related field.
• Two (2) years relevant working experience relating to the duties and responsibilities.

Recommendations:

• Related experience within the higher-education environment.

CompetenciesRequired competencies:

• Results orientated.

- The ability to be reliable, responsible, dependable and to fulfill obligations.
- The ability to deal calmly and effectively with high stress situations.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to lead, take charge of situations, and offer opinions and directions to others.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.Assumption of duties:
1 April 2025Closing date:
11 February 2025Salary:
The annual remuneration package, including benefits, is R 447 323.31 R 562 750.48 per annum, depending on the budget available for the position, relevant work experience and qualifications.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits.Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

• A detailed curriculum vitae and cover letter.
• Copies of qualifications or proof of qualifications obtained (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (SA ID or passport for foreign nationals).
• Proof of registration with a Professional Body (if required).
• A copy of your drivers license (if required).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Enquiries:
For enquiries, please feel free to contact or email or . Additionally, kindly contact for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at :The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful

University of the Free State