Job Description

Responsibilities:

• Ordering seed potatoes, checking deliveries, cold storage stock control of seed potatoes
• Maintain pest control stock register, check orders and deliveries of pest control.
• Marketing of potatoes for the fresh produce markets during harvest time and evaluation of the distribution of the product based on data analysis
• Booking, coordination and monitoring of trucks, so that product is delivered on time
• Inventory surveys and orders of packaging material before and during harvest as needed
• Checking and record keeping of pallets
• Determine yields and gross income from each field's output once the field has been harvested

Orders:

• Request and follow-up of all quotations from suppliers
• Place orders after approval of quotations, ensure timely and correct deliveries
• Sign off on deliveries and follow up on outstanding deliveries
• Stock surveys and order feeds / commodities / ingredients / animal medicines

Purchases:

• Packing parcels for courier + delivery address and writing waybill.
• See to it that parcels are picked up the same day and sent to Vryburg.
• Preparation of a complete town list for parts that are missing. Draw quotes where necessary and book out stock from suppliers where loading is to be done.
• Check invoices with bank transactions for town card purchases and check purchases with orders, so that everything has been received.

Sage One Accounting:

• Issuance of buyer invoices and collection of funds
• Reading supplier/buyer invoices for VAT201 purposes on a monthly basis (xc2xb1400 invoices pm in harvest time & xc2xb1 100 invoices pm outside harvest time)
• Attach invoices to Sage after reading in transaction
• Cost allocations and reconciliation for VAT201 purposes
• Preparation of managers' reports
• Provide feedback or all inquiries from auditors

Labor Relations:

• Schedule workshops to explain the business' code of conduct to employees.
• Implementation of the code of conduct.
• Record keeping of written warning letters and any other disciplinary notices.
• Conduct disciplinary hearings on an ongoing basis.
• Provide documentation to Department of Labor as and when requested.
• CCMA attendance for Conciliation and Arbitration

Diesel control:

• Maintain Afriklok diesel control system
• Pull reports regarding diesel consumption
• Submit SARS diesel rebate report figures monthly to the auditors
• Weekly monitoring of diesel consumption.
• Monthly diesel audits and reporting of diesel consumption per vehicle or tractor
• Investigate fraud and theft and take necessary disciplinary action.

Payments:

• Prepare and maintain monthly income and expense reports
• Electronic payments and their record keeping.
• Annual payment and submission to Casualty Commissioner April

Wages and Timesheets:

• Check temporary employee attendance and wages register for correctness.
• xc2xb1185 Employees in harvest time / xc2xb130 to xc2xb185 employees outside harvest time
• Monthly salary payments (between 25th and 31st of each month)

SARS submissions:

• Submission and payment of EMP201 (UIF, ETI, PAYE) via eFiling before the 7th of each month
• EMP501 reconciliation submission via SARS Easyfile 2 x per year (in May for 12 months recon and October for 6 months recon)

Farm Shop:

• Manage and stock purchases for the farm shop
• Receiving deliveries, determining prices and unpacking store stock.
• Shop sales 2 3 x per week on Mondays, Wednesdays and Fridays (can vary from 30 min to 2 hours, depending on inside or outside harvest time)
• Provide monthly purchases and sales report.

Cash Flow Statements:

• Update of balance sheet (capital/asset purchases and sales) monthly
• Annual value adjustments

Insurance:

• Scheduling and attending annual short-term insurance appointment
• Update and maintenance of Short-term insurance policy
• Submission and follow-up of insurance claims until payment
• Schedule vehicle repairs once claims are approved

Training:

• Provide training to employers as and where required. E.g. Diesel Control System, Attendance Register, Checking Deliveries etc.
• Identify deficiencies in employees and provide the necessary training.
• Training and assistance of office assistant or any other person who helps out with administrative tasks in the office.

General Administration:

• Arranging, attending (if requested) and taking minutes of meetings
• Filing
• Respond and provide feedback on emails, WhatsApps and letters
• Record keeping of employee database
• Handling of directors' personal affairs as requested
• Renewal of all vehicle licenses
• Any other administrative tasks as required

Communication:

• Maintain open communication and good working relationships
• Interaction with agents, customers, suppliers and auditors

Requirements:

• Must be able to work under pressure.
• Must be able to multitask!
• Accuracy and attention to detail
• Ability to think on your feet
• Strong computer and mathematical skills.
• Professional conduct at all times
• Good communication skills
• 5 10 years in a similar role
• Fluent in Afrikaans
• The ideal candidate must be willing to relocate to the farm (80km from Vryburg and Kuruman)

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