Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Provide academic advising support to registered students in the Extended Curriculum Programme (ECP).
• Develop and deliver contextualised, just-in-time academic advising services for students in collaboration with the CTL and faculty.
• Maintain relationships and communication with Extended Curriculum Programme students in the designated campus and faculty.
• Maintain student communication (i.e., email, telephone and/or appropriate communication channels).
• Connect students to student support stakeholders (on-campus professional staff - academic and support).
• Provide ongoing developmental support and improvement of academic advising interventions for ECP students in the designated faculty as informed by the academic advising cycle.
• Collaborate with Teaching and Learning Coordinator and Central Academic Advisor in executing teaching and learning support for (Extended Curriculum Programme) ECP students.
• Present group advising sessions aligned to the AA cycle where necessary.
• Maintain relationships and communication with the relevant academic advising network stakeholders.
• Manage and coordinate administrative duties related to the role.
• Organise logistical arrangements concerning related student support interventions.
• Track and monitor ECP students' academic performance.
• Develop in close collaboration with the Senior Academic Advisor and team academic advising evaluation/assessment documents.
• Provide data-driven and timely feedback on trends, impact, and quality of student development initiatives for ECP students.
• Collaborate with relevant stakeholders in the customization and expansion of student support using a

range of data sources.

• Collect evidence (qualitative and quantitative) on academic advising interventions.
• Provide ongoing monitoring and evaluation of assigned interventions.
• Collaborate with researchers in the field.
• Contribute to research output in Academic Advising (institutional and national) through conference participation and/or publication.
• Contribute to the collection and analysis of qualitative and quantitative data collected from the Academic Advising initiative.
• Participate in research and academic advising practice-related training and development opportunities (e.g. Centre for Graduate Support, Learning and Teaching seminars/webinars).
• Attend professional development sessions as aligned to the Individual Development Plan (IDP).

Inherent Job Requirements:

• A relevant Bachelor's degree in Administration on NQF level 7.
• A minimum of two (2) years relevant working experience related to the duties and responsibilities.

Recommendations:

• Honours Degree (preferably in Psychology/Industrial Psychology/Project Management
• Good organisational skills and the ability to manage events/processes effectively and independently.
• Proven administration and computer skills, including but not limited to MS Word, Excel and PowerPoint.
• Ability to work effectively with others and have good interpersonal skills.
• Ability to work well under pressure.
• Excellent communication skills (written and verbal).

Competencies

Key Competencies Required:

• Results-oriented:

- The ability to deal calmly and effectively with high-stress situations.
- The ability to be reliable, responsible, dependable, and to fulfil obligations.

• Strategic thinking:

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.

Required Documents

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 April 2024 or as soon as possible.

Closing date:
05 February 2024.

Salary:
The annual remuneration package, including benefits, is R408 148.51 - R513 407.84 per annum, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 9810 or email or . Additionally, kindly contact 051 401 9813/ 9810/ 9814 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups, including candidates with disabilities. Our Employment Equity Policy is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

The UFS will only consider applications of candidates who meet all the inherent requirements of the position.

Additional Information

University of the Free State