Job Description

Company: Komatsu South AfricaBusiness Unit: South AfricaDivision: OperationsDepartment: WitbTcServALocation: Witbank CostingReference Number: [[7481]]Grading: Salaried - B3Introduction:Komatsu South Africa has an opportunity for an Operations Administrator to join our Witbank Branch. The candidate will be responsible for general office administration, basic sales support and product support administration, basic maintenance planning administrative support. The preferred candidate should have at least 1 year experience on a similar role within the mining industry.Entry-level: Requirements

• Grade 12.
• Diploma with accounting.
• Microsoft (Excel, Word, Outlook & diary scheduling), SAP (Planning & work orders), telephone etiquette & Valid Driver's License.
• Filing.
• Computer Literacy especially SAP (Open and close Work Orders and create Purchase Orders).
• Switch Board responsibilities.

YEARS OF EXPERIENCE

• 1 year

SPECIFIC EXPERIENCE:Experience in an office environment essential
Filing and general office administrationJOB SPECIFICATION:

• Receives planning information and Job Initiation documents and opens job on system and enters commensurate job detail
• Administrates job details for WIP
• Monitors workflow in the execution of jobs
• Reports problems and issues immediately for resolution
• Enters planning and scheduling information into the system
• Administrates the Repair and Maintenance planning and scheduling function
• Checks integrity of the maintenance planning system and that files are up-to-date and that all source documentation is in place for work orders
• Monitors effective work order turnaround time
• Compiles the overtime reports for the depot and, after being approved by the Depot Manager and forwards them to the salaries office
• Extracts benchmark maintenance tasks from system(s) and highlight trends and exceptions
• Track contract KPI's and KPA's by ensuring daily downtime reconciliation and effective reporting such as equipment performance, maintenance efficiency and costing
• Stays abreast with all new information, manuals and forms required by National Product Support
• Assists with administrative support with regard to machine population and product support
• New and Used Unit Administration
• Monitors completeness and correctness of information on reports and forms and follows up with PSSR
• Assists with the drafting of inspection reports (still remains the responsibility of the PSSR)
• Receives & welcomes guests, customers & visiting staff
• Checks that reception area is always clean & tidy
• Reports any incidents / deviations / strange situations to leadership
• Reports mal-functioning of equipment
• Performs general office administration
• Administrates travel arrangements for operational staff
• Performs general administrative duties
• Monitors data integrity of transactions and verifying, reconciling paperwork
• Reports issues and problems immediately

In accordance with the Employment Equity Act (EEA) of 1998, Komatsu is committed to the principles of employment equity and fair labor practices. We welcome applications from all qualified candidates, irrespective of race, gender, disability, age, religion, sexual orientation, or any other ground prohibited by law. We may consider designated groups as per the EEA in our selection process to ensure a diverse and representative workforce, but all applications will be assessed based on qualifications and merit.Candidates will be expected to pass a relevant medical examination, and agree to verification checksOnly online applications will be consideredKomatsu South Africa (Pty) Ltd complies with the protection of Personal Information Act 4 of 2013. By submitting your application, you give us your express and informed consent to process your personal information for recruitment purposes.

Komatsu