Job Description

Are you an Administrative-orientated clerk with experience in a busy Operations and Logistics environment?Are you ready for a new challenge in your career? The read on ...REQUIREMENTS:

• Matric Certificate.
• Own transport.
• Tertiary Qualification preferred (Business Administration / Office Management or related)
• Minimum of 3 years administration experience.
• Highly proficient in Microsoft Office.

• Experience in Xero Accounting is beneficial

SKILLS AND ABILITIES:

• Fluent in business English and Afrikaans.
• Confident with strong communication and interpersonal skills.
• Strict adherence to confidential information.
• Planning, organizing, prioritizing and time management skills are important.
• Ability to multitask and prioritize daily workload.
• Proficient in analysing numerical, verbal and other sources of information to provide solutions.
• High level of attention to detail and accuracy.
• Ability to work under pressure.
• Strong cognitive thinking ability, and the ability to take initiative.

ORDER PROCESSING RESPONSIBILITIES: * Confirm supply of product at the various suppliers.

• Liaise with customers regarding their daily fuel requirements as well as any deviation from normal order trends.
• Raise new customer accounts on Xero, any other system provided by the employer, and supplier online portals.
• Generate and issue proforma invoices for all cash orders.
• Follow up and confirm payment from customers prior to issuing loading slips for cash orders.
• For orders on credit, confirm that the customer has sufficient credit prior to processing orders.
• Arrange the most cost-effective transport if the customer requires the product to be delivered.
• Follow up on delivery documents and invoice all orders timeously in Xero or any other system provided by employer.
• Follow up on outstanding customer account payments.
• Provide daily and monthly reports as requested by employees.
• Manage marine fuel bunker sales and administration as requested by the employer.

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