Job Description

DescriptionWe are seeking a highly organized and proactive individual to join our operations team in KwaZulu Natal as an Operations and Systems Support.This role is ideal for someone who thrives in a dynamic, fast-paced environment and has a strong attention to detail. The successful candidate will provide essential administrative, maintenance, procurement, and operational support, ensuring the smooth functioning of day-to-day activities across multiple platforms and operations across various sites.Key Responsibilities:Administrative Support

• Provide administrative assistance on internal systems (e.g iLeader and PRP)
• Capturing of operations related data for sites in the KZN region
• May be required to organize and structure shifts on the PRP platform, aligning them with the washing activity schedule for various sites from time to time.
• Attend client meetings and provide necessary support.
• Monitoring of SLA requirements
• Work order billing
• Weekly wage analysis
• Job Order Control per site
• General administration

Maintenance Coordinating:

• Oversee the management of the vehicle fleet, including scheduling regular services, conducting weekly inspections, ensuring up-to-date licensing, and monitoring fuel consumption via Avis and other tracking systems.

Procurement and Purchasing:

• Process purchase requests through the eWorkflow system and/or directly with suppliers for the procurement of spare parts, personal protective equipment (PPE), accessories, tyres, fuel, and other relevant items.

Site Visits and Stock Delivery:

• Occasionally visit sites with the Operations Manager and Area Manager teams.
• Assist with stock deliveries and other operational needs.

Operational Support:

• Provide operational support by stepping in as a Site Manager when required, ensuring the continued smooth operation of day-to-day activities.
• Taking micro swabs as required.

Client Engagement

• Participate in and present information during client meetings as required.
• Represent management in client meetings when needed.

Requirements

• Grade 12
• Valid drivers license and own transport
• Strong organizational skills to effectively manage and priorities workload.
• At least 3 years experience in an admin or management role
• Previous experience in equipment maintenance coordination
• Ability to work independently
• Project Management skills
• Strong customer service skills (dealing with multiple customers)
• Knowledge of the Cleaning or Service industry will be advantageous

The successful incumbent will have the following skillsets:

• Proficiency in all Microsoft Applications (Intermediate level)
• Professional Communication skills (verbal & written)
• Problem-solving skills
• Strong administrative skills
• Ability to multitask and prioritize
• Strong attention to detail
• Must be comfortable with the Ecowize culture and values.

When applying for this position, please ensure that you have the minimum job requirements.The Company is committed to complying with legislation and to meet its strategic goals regarding employment equity.Your privacy is important to us. By submitting your personal information, you agree that this information will be handled in accordance with the Protection of Personal Information Act (4 of 2013). The closing date for internal application is 20 February 2025. Remember to inform your direct line manager should you be interested in this opportunity.NOTE: If you have not received a response from us within 14-days of the closing date, kindly consider your application as unsuccessful.Work LevelMid-LevelTypePermanentSalaryMarket RelatedEE PositionNoLocationKwazulu Natal

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