Job Description

Join a leading provider in the heavy haulage and crane hire industry, specializing in Mobile Crane Hire, Rigging Services, Crane Truck Hire, and Transport and Heavy Haulage.Key Responsibilities:Documentation and Permits:

• Manage permits (Western Cape) and ensure timely renewals.
• Handle MPT Induction slips, medicals, operator certificates, and MPT permits.
• Apply for and renew vehicle licenses, arrange roadworthy checks, and register and license new vehicles.
• Apply for and manage abnormal permits, traffic escorts, Transnet Harbour Discs (TEE, TRT, Target), and Transnet Access Cards.

Invoicing and Client Communication:

• Prepare and send invoices to clients.
• Arrange new medicals, operator certificates, load test certificates, and sling/shackle certificates.
• Maintain organized records of all bookings, permits, certificates, and client communications.

Coordination and Logistics:

• Organize operators and drivers for new jobs.
• Coordinate driver logistics for collections and drop-offs.
• Manage accommodations, payments, food money, and sleep-out arrangements for operators working late or away.
• Print and update booking sheets monthly.

Resource Management:

• Order and manage inventory for slings, shackles, diesel, electricity, and tyres.
• Handle sub-hires and arrange breakdown services with LMS.
• Update and maintain fleet operation sheets daily.

Digital Record Keeping:

• Save and manage documents on OneDrive, including medicals, operator certificates, crane/sling certificates, licenses, IDs, passports, appointment letters, quotes, pro-formas, invoices, and bookings.
• Ensure all files and records are up-to-date and accessible.

Financial Administration:

• Write out hire contracts and ensure time sheets are received and processed.
• Check clock cards daily and send excel reports.
• Keep an updated list of all PPE.
• Manage diesel and workshop order numbers.
• Allocate payments to customer and supplier accounts using online Pastel.
• Send monthly statements and assist with any queries from customers and suppliers.

Qualifications and Skills:

• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office and online document management systems.
• Experience in logistics, transportation, or heavy machinery industry preferred.
• Ability to work independently and as part of a team.

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