Job Description

The roleMAIN DUTIES AND RESPONSIBILITIES
Supports the Senior Business Manager in all aspects of the role, including:
Reports, Data & Analysis

• Preparing the quarterly reporting template for member firms for circulation by the Senior Business Manager
• Monitoring responses and follow-up where required
• Assisting with the first set of checks
• Sending them back to member firms after all the checks have been completed and following up for updates
• Following up on the inter-Africa referrals data with the receiving firms for information completeness
• Follow-up on the pitch reporting and key client data on behalf of the MBD team and consolidate it ready for analysis
• Consolidating the data from the 18 member firms ready for analysis

People updates

• Send out the monthly email reminder with the Microsoft forms links to member firms
• Monitor responses
• Review data for discrepancies and follow-up on corrections as necessary
• Send out quarterly data back to the member firms for confirmation

Distribution Lists, Collaboration & vRooms

• Ensure that the Global Address List is continuously updated with starters & leavers
• Administration of all Distribution Lists and vRooms relating to DLA Piper Africa
• Assist with the creation of new distribution lists as may be required

Africa Fund

• Generate the Notes of Amount due
• Keep track of payments and update master schedule as and when each payment received
• Reconcile to bank account as when each payment received
• Update individual statement for each country as and when payment received
• Liaise with the Treasury team as and when necessary
• Produce reports and analysis for Committee and Board reporting

Practice Group Alignment

• Allocating all the DLA Piper Africa fee earners into Practice Groups and sub-groups as required and maintain databases for this.
• Board, CMP, AGM and Management Team meetings
• Support the COO with the setting up and all other aspects of the Board, CMP, AGM and Management Team meetings, including producing the first drafts of presentations and other documents as may be required.

Calendar of events

• Maintain the annual calendar of events
• Ensure that all meeting requests are up to date

Pole Positioning

• Support the Ops team to ensure that the content of the vrooms is continuously updated.
• Assist with queries to and from member firms from time to time as needed.

Regular Contact Firms - Africa

• Manage and maintain:
• the Africa contact firm master data base and contact details
• the country pages on Pulse for DLA Piper Africa Member Firms
• the country pages on Pulse for non-DLA Piper Africa jurisdictions

• Respond to requests for counsel in Africa
• Keep a record of requests for counsel in Africa and subsequent instructions to the firms

General

• Support with the set us of meetings with the Africa member firms as required to support the roll-out of operational initiatives
• Support the COO and Senior Business Manager in all aspects of their roles to ensure the smooth running of their functions
• Undertake such other matters as may be requested or delegated from time to time

ABOUT YOU

• A relevant University degree
• Advanced Word, Excel & PowerPoint skills
• Ability to analyse data
• Confident, professional and personable, able to engage at all levels
• Excellent attention to detail
• Able to deliver within strict deadlines
• Good communication skills - oral & written
• A positive and enthusiastic disposition
• Reliable, approachable and dependable
• Ability to take initiative
• A team player

ABOUT US
DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.OUR VALUES
In everything we do connected with our People, our Clients and our Communities, we live by these values:

• Be Supportive - we are compassionate and inclusive, valuing diversity and acting thoughtfully
• Be Collaborative - we are proactive, passionate team players investing in our relationships
• Be Bold - we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions
• Be Exceptional - we are strategic and driven, exceeding standards and expectations

DIVERSITY AND INCLUSION
At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone's voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.
Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that's why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people - however your talent is packaged, whatever your background or circumstance and regardless of how you identify.HYBRID WORKING
We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.PRE-ENGAGEMENT SCREENING
In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.4479 | South Africa | Johannesburg

DLA Piper