Job Description

:The main purpose of this position is to handle the Inspection of buildings, management and control of service- and maintenance contractors, management and control of tenant installations and execution of building relevant activities as predetermined by Property Manager and Centre Manager.Budgeting & Expense Control:

• Input and obtain quotes on annual expense and projects budget

• Control Monthly expense budget

• Manage & Create purchase orders on system

• Maintain stock register

Building Management & Administration:

• Repair T I Inspections. Manage and execute emergency and running maintenance

• Manage aspects like monthly per meeting and onsite inspections for all Soft Services and M & E Services including minutes of meetings monthly,

• Housekeeping inspections in accordance with inspection programme

• Take-On and Pre-Take-Back and final Reinstatement inspections

• Physical Vacancy inspections and CAD audit vs CAD and System

• Building inventory (Asset) Audit

• Monitoring of adherence to house rules and reporting transgression of User Clause

• Liaise with internal and external parties on aspects of good housekeeping

• Key Control

• Issue parking access permits & Auditing of access permits and parking

• Energy Management (including meter readings)

• Attend to logged calls Recommend keeping a list of calls logged with dates reported and resolved

• Populate and update on records and reporting

• Risk Management, example access control

Implementation of emergency plans

• Implementation & Monitoring of statutory requirements including Hot Works, Safety, Confinement space permits and Impairment notices

• Coordinating and processing Public Liability and Property Damage and Theft Claims

• Coordinating and Chairing SHEQ Meetings with tenants and arrange and co-ordinate evacuations.

• Compiling of Checklists and reports, REP Letters, Monthly Operations reports, Kitchen Checklists, Sprinkler test and Checklists, Generator test and checklist.

• Ensure Preventative maintenance is attended to when due.

Tenant Installations, Revamps & Upgrades:

• Act as on-site project manager

• Manage smaller TI as well as smaller projects, including Small Work Agreement, Specifications and BOQ.

• Project Management of Revamps and Upgrading in conjunction with Centre / Portfolio Manager in accordance with the approval framework.

People Management (Internal & External):

• External: Monthly meetings with contractors, Performance Management, applying penalties if applicable and minutes of meetings distributed

• Internal: Performance Management, Training & Development (where applicable)

RequirementsA minimum of 3 years experience in Facilities/ Operations Management.Minimum qualification Grade 12.Electrical, Mechanical or Construction background and Technical skills would be a recommendation.

Ability Recruitment