Job Description

Job SummaryMain purpose of the job:

• To deliver a comprehensive approach to operations by assisting the Team with all operational functions, systems, and processes

Location:

• Johannesburg

Key performance areas:

• Perform general office duties when required including minute taking, printing, filing, setting up meetings and training sessions
• Provide operational and administrative support to the team
• Provide daily support and co-ordination of procurement and administration including but not limited to travel, meetings, all IT-related support, stationery and consumables, training logistics, asset management, and control, centralized reporting collation, reconciliations, and dissemination of information
• Ensure implementation and maintenance of all Standard Operating Procedures
• Provide training and up-to-date information to staff on new and existing policies, procedures, and SOPs when required
• Assist the team with compiling monthly operations feedback reports and disseminate them to relevant internal and external stakeholders
• Integrate operational feedback from quarterly reports into program implementation plan and subsequent progress reports
• Participate actively in the generation of required donor reports and other Wits Institute reports if and when required
• Participate in regular planning sessions to ensure efficient and effective operational support
• Take ownership and accountability for tasks and demonstrate effective self-management
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
• Maintain a positive attitude and respond openly to feedback
• Take ownership of driving own career development by participating in ongoing training and development activities

Required minimum education and training:

• Relevant Certificate or Diploma in Business Administration
• Computer literate in standard MS Office packages

Required minimum work experience:

• 2 years of office administration experience
• Working knowledge of operations and financial systems and processes

Desirable additional education, work experience, and personal abilities:

• Some exposure to project management/NGO environment would be useful
• Experience working in a donor-funded organization or NGO
• Exceptional organization and administrative skills with working knowledge of MS Office
• Able to maintain confidentiality, tact, and professionalism at all times
• Able to exercise discretion, high levels of initiative and independent decision-making
• Must be assertive, confident, and adaptable
• Self-motivated, able to work independently and work as part of a multi-disciplinary team
• Positive, energetic, team player
• Ability to adapt to complex situations, ability to manage stress, self-starter, ability to deliver goals pro-actively, creative thinker, goal-orientated
• A thorough and accurate approach to work
• Attention to detail
• Excellent communication skills

Demands of the job:

• Able to work in a demanding environment and adapt to changes
• Traveling (own transport) and overtime may be required from time to time
• Must be contactable after hours for any unplanned emergencies or queries

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 26 April 2024.
• Note AJ Personnel is fully POPI compliant.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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