Job Description

The position requires a person who is confident, proactive and professional, highly organized, exercises initiative, able to work with minimal supervision, has a keen attention to detail and quality and has excellent communication and interpersonal skills. The administrative assistant will provide cross-functional support during periods of heavier activity. This requires the person to be able to work well in a team environment and provide support to other administrative assistants or managers during “down time”

RESPONSIBILITIES
Essential duties and responsibilities include those set out below. Other duties may be assigned to meet business needs.
Provide administrative support to the Technical Managers including travel and calendar management, preparation of expense reports, and maintenance of electronic and paper files. Prepare, edit and format documents, presentations and spreadsheets.
Basic research, data compilation and database maintenance for projects and documents.
Maintain specified committee information and relay changes to other functional areas, as appropriate.
Manage meeting arrangements, including researching host country and visa requirements, hotel negotiations, registration of meeting participants, meeting facilities and catering. 
Provide administrative support in preparation for meetings, conferences and other events, including compiling, formatting, posting and distributing materials, receiving, assisting in the preparation of presentations and developing and maintaining files.
Set up and clearing of meeting facilities within our offices for committee and related meetings.
Provide backup support for other administrative staff, as required.
Assist in distribution of documents to member organizations and other stakeholders.
Participate in special ad-hoc projects as requested such as internet-based research and editing of technical reports and other papers.

Skills Required