Job Description

Closing Date: 2024-10-10Job Type: PermanentJob Level: SkilledExperience: Between 3 - 5 YearsEE/AA: NoSummaryOur client based in Pretoria Central is looking to employ an experienced Payables Manager to join their team as soon as possible.DescriptionThe Vendor Manager is responsible for, but not limited to managing and enhancing the operational workflows of the Vendor Department, while ensuring the compliance of all relevant vendor policies and procedures by all related departments.Employees are responsible for the general neatness and cleanliness of their individual workstations, communal work areas, office equipment and stationary

• Management of posted invoice

Supervision of timeous completion of the VDM Module by vendor departmentAll differences/queries escalated by VS/VC to be resolved by close of business of current day with IMD

• Updating of recons

Verification of outstanding lists received from VS/VCOutstanding list to be consolidated before forwarding to IMD for perusalManagement of timeous completion of list

• Updating of recons

Management of In Site vendor document query routinesProcessed credit notes are to be completed with 24 HoursFollow up of credit notes in In Progress status

• Filing

Management of Vendor department filing systemAlthough each VS/VC is responsible for their own filing, the VM is ultimately responsible for the quality and user friendliness of the filing system

• Non-Stock Invoice/Credit note posting

To ensure submission of Invoices/Credit occurs timeouslyTo engage with respective Department Managers regarding outstanding documentationTo escalate any matters regarding non-compliance to due dates to FMMonthly Duties

• Vendor Statements

To ensure all statements are received timeouslyTo communicate all matters regarding late receipt of statements with vendor Receivable Manages

• Reconciliation process

To oversee all reconciliation processesTo offer support to VS/VC in any difficulties in reconciliations

• Approval of recons

Upon completion of recons, VS/VC are to submit recon batches to VMVM to ensure all submissions comply to due datesVM to verify recon against vendor statement and vendor ledgerVM to ensure all due credits have been deductedUpon verification, VM to authorise recon and submit for payment process

• Vendor Cash Flow Requirements

VM is responsible of initial preparation of Vendor Cash Flow RequirementsVendor Cash Flow to be prepared concurrently with receipt of statementsVendor Cash Flow to be completed by no later than the 7th of each monthUpon completion, Vendor Cash Flow to be forwarded to FM for perusalMinimum Requirements

• Grade 12
• B Comm. Degree/Diploma
• Advanced knowledge of MS Office
• Minimum 5 years experience in vendors/finance department

Fourier Recruitment