Job Description

Salary: Market relatedLocation: CenturionJob type: PermanentIndustry: Pharmaceutical Benefit ManagementReference Number: CWR.MS.PHRA.30072024COMPANY DESCRIPTION:Our client is a South African pharmaceutical benefits management (PBM) organization and specialise in electronic claims processing and the management of medicine benefits. They are looking for a Payroll and HR Administrator to join their team.JOB DESCRIPTION (PURPOSE):

• To manage the end-to-end payroll and payroll related accounting function for all employees on the employee database and payroll system
• Is responsible for the smooth and efficient provision of HR administration (including recruitment, benefit management and payroll processing services) to the business
• Ensures that all payroll payments and approvals are made in line with legislation, company policies, processes and procedures
• Responsible for the maintenance of employee HR records (physical and virtual) including leave management
• The role requires an experienced customer-focused HR/payroll professional with a keen eye for detail and the ability to improve and optimize systems and processes
• This role requires meticulous attention to detail, strong organizational skills, and a thorough understanding of payroll regulations and procedures

MAIN DUTIES & RESPONSIBILITIES:Recruitment and Selection

• Assist with the recruitment and onboarding process, including posting job openings, scheduling interviews, conducting risk & reference checks, and facilitating new hire orientations.
• Draw up internal and external adverts using job descriptions with input from the line manager & HR Manager
• Place internal advertisements on Viva. Send external adverts (when applicable) to recruitment agencies
• Once successful candidate has been selected and signed off by Director, draft letter of employment and ensure all necessary documentation is completed in line with the onboarding process with the relevant parties

HR Administration

• Assist with drafting of transfer letters, promotion letters and amended contracts given to employees
• Ensure relevant paperwork has been completed for appointments, terminations and any movements (update HR system & payroll system)
• Update all schedules from an appointment, termination, transfer/promotion perspective
• Administer the long service award process (certificates and letters)
• When required, schedule training courses and manage administration thereof including liaison and sourcing of training providers
• Manage the administration of company benefits (Provident Fund, Group Life, Critical Illness, Funeral and Medical Aid) such as addition and termination of members, changes and monthly reconciliations/billing and submit to the relevant providers ensuring schedules are updated timeously.
• All ad hoc administration functions as required
• Ensuring Employee files are maintained and up to date
• Resolve employee queries
• Issuing certificate of service and UIF documentation to all terminated employees.
• Provide support for all HR Projects and Initiatives.
• Dealing with staff queries and administrating company benefits policy and forms e.g. pension, medical aid, and other benefits administration,

Reporting and Systems

• Preparing all monthly payroll reports including Leave provision reports, finance reports
• Assist with compliance reports (employment equity, skills and BEE) and any other projects when required
• Run and draw up ad hoc reports as and when required
• Updating and maintaining employee information on HR System and payroll system
• Maintain the personal records of employees on matters such as disciplinaries and training, and prepare associated management reports
• Prepare and submit ad hoc reports on request by management and for recordkeeping

Compensation - Payroll processing

• To accurately process the payroll and all related functions/tasks on a monthly basis on the Payroll system according to best practices, legislation and internal processes for all companies.
• Ensure accurate and timely processing of payroll updates including new hires, employee internal movement, terminations, and changes to pay rates and update relevant HR documentation accordingly.
• Data capture, review and ensure accuracy of input advised to payroll.
• Check various variance reports as set out in the payroll processes and reports.
• Collecting, calculating, and entering data in order to maintain and update payroll information
• Compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and reporting on this
• Determining payroll liabilities and Resolving payroll discrepancies
• Maintaining payroll operations by following policies and procedures
• needed
• Salary checklists and variance reports that enlist all new additions, terminations, maternity, etc.
• Creating and maintaining employee files and ensuring that all required documentation is received and filed
• Administer the leave system and ensure leave taken in line with policy.
• To reconcile and calculate the monthly provision for leave due to employees for submission to finance by the last working day of the month
• Load new employees on payroll and ensure sign off by HR Manager
• Calculate overtime each month for all approved staff and process on the payroll. Draw up overtime reports as required
• To create and maintain all parameters, calculations, methods, earnings and deductions on the Payroll system according to company policies/decisions
• Processing UIF Forms for Terminations and Maternity Leave
• Distribute payslips to employees as and when required
• To review the general ledger report in order to ensure accurate financial information for import into Intacct once payroll has run.
• To prepare and submit a payment requisition for all payroll related external payments and statutory returns to finance for approval and payment on a monthly basis

Compliance - SARS

• Processing of Mid-Year Tax and submission to SARS via Easyfile.
• Processing of Tax-Year End and preparation of IRP5s and submission to SARS via Easyfile.
• Responsible for EMP201s submission

Compliance - Audits

• Conduct regular audits to ensure accuracy of payroll data and resolve any discrepancies.
• Print and file payroll reports required for audit purposes on a monthly basis
• To liaise with external auditors and address all queries (all HR and payroll related) raised via the audit process.
• Prepare and update all records (personal and payroll) for annual audit by external auditors.

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Payroll and/or HR Qualification
• PaySpace Payroll System Course (advantageous)

EXPERIENCE AND SKILLS REQUIRED:

• At least 3 years experience in HR Generalist or HR/IR admin
• Min 3 years experience on PaySpace
• Basic accounting knowledge
• Understanding of African payroll
• Thorough understanding of payroll principles, practices, and regulations and payroll related statutory requirements
• Knowledge and a good understanding of Recons and Journals. Understanding of payroll and HR legislation and processes i.e. interpretation of awards and legislation, tax and superannuation.
• General Ledger Reconciliation of payroll accounts.
• End to end payroll processing and HR assistance experience
• Develop reports using imported data from the payroll.
• Sound knowledge of South African Labour Law e.g. Basic Conditions of Employment Act, Labour Relations Acts, Skills Development Act, etc.
• Excellent numerical and analytical aptitude
• Attention to detail
• Well-developed communication and interpersonal skills both verbal and written
• Ability to develop effective relationships
• Intermediate MS Office skills, ESP Excel
• Conflict resolution skills
• Customer focused approach
• High Performing individual
• High level of integrity and discretion
• Team player
• Works well under pressure and deadline driven
• Understanding the Business and its customers
• Building Collaborative Relationships
• Being Adaptable and Resilient

POPIABy Submitting your CV, you confirm that: * We may retain your personal information in our database for future matching.

• We may contact you when suitable opportunities arise.
• The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

The Globevest Group