Job purpose:To manage various different payrolls (SAP & PaySpace) for various Operating Companies within a group, with a total headcount of approximately 6000 employees; differentiating between permanent and contract or fixed term staff. Ensure that an effective and efficient payroll management system is provided to the various countries.To execute and manage the accurate and timely implementation of the end-to-end Payroll process and ensure adherence and compliance to established company Payroll standards, processes, and procedures, and in country legislation.Engage with In-country Finance Lead and manage payroll sign-off, approvals and payments.Duties and responsibilities1. Payroll governanceDevelop the policies, procedures and standards related to Payroll, in line with all relevant procedural/legislative requirements and the overarching business strategy.Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements.Enforce adherence to requirements and advise management on required actions.Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.Sets objectives, prioritizes workload, and develops and recommends changes in policies, procedures, and methods. These tasks ensure proper control, improvement, and efficiency of the businesss payroll function.Drive the development and adoption of relevant payroll systems including payroll delivery, vendor management and development of service level agreements metrics to meet business needs and ensure end-to-end controls for payroll.Lead the design, implementation and operational delivery of standardised payroll tools and maintain oversight over systems and relevant off-the-shelf modular updates, to enable continuous improvement ofPayroll business processes2. Payroll processing:Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls ensuring good governance in the payroll.Assisting in processing of payrolls in South Africa as well as the rest of Africa to ensure timely and accurate payment to staff as well as to submit the necessary legislative returnsOversee the submission of the monthly payroll run and lead the provision of the required consolidated reports to Finance, ensuring that all measures are taken to safeguard the confidentiality of pay information and that all statutory obligations (PAYE etc.) are met timeously.Preparation and verification of the businesss payroll data for the purpose of ensuring accurate and timely payments for employees.Oversee the management of payroll processes including the calculation, deductions, and payments of salaries, to identify bottle necks and inefficiencies and provide solutions for continuous improvement.Oversee the revision of monthly entries on the system against approved documents, as well as verification of end of service notifications and fulfil final settlement procedures, as per the delegation of authority matrix.Manage all operations of the payroll function by ensuring that work processes are implemented as designed, established standards and procedures are complied with, and targets and objectives are met.
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