Job Description

Company DescriptionWe are WSP - Join us and make your career future ready!Think bigger scale. Think higher profile. Think ground-breaking. Join WSP, and youxe2x80x99ll be at the heart of a team of international experts all dedicated to growing and sharing their expertise, and working on projects that transform society for all of us.WSP is one of the most diverse consulting firms in Africa, and the largest environmental consulting firm globally. To further our strategic business execution plan, we are seeking leaders who share our guiding principles xe2x80x93 we value our people and our reputation; we are locally dedicated with international scale; we are future-focused and challenge the status quo; we foster collaboration; we have an empowering culture and hold ourselves accountable.The Purpose of the Role:Manage various different payrolls on VIP for all of the WSP Operating Companies with a total staff compliment of approximately 850 employees; differentiating between permanent and contract or fixed term staff. Ensure that an effective and efficient payroll management system is provided to the Group of companies.Key Responsibilities:

• Manage workflow to ensure all payroll transactions are processed accurately and timeously, whilst ensuring that procedures are in place to provide strong internal controls and ensuring good governance in the payroll.
• Assisting in processing of payrolls in South Africa as well as the rest of Africa to ensure timely and accurate payment to staff as well as to submit the necessary legislative returns xe2x80x93 South Africa and Africa (Moz, DRC, Ghana).
• Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements. Enforce adherence to requirements and advise management on required actions.
• Evaluate and analyse existing payroll policies and procedures; draft, propose and implement changes and/or quality control measures leading to best practice operations.
• Process correct garnishee calculations and compliance.
• Run the payroll interface - General Ledger, Leave provision, and 3rd party payments.
• Administration of reimbursements to employees, i.e. Credit cards and petrol cards.
• Balance and reconcile payroll related payments and deductions to reports produced via the VIP system prior to transmission in order to validate confirmed reports.
• Timely review and sign off on all required payroll and tax reconciliations.
• Prepare and submit legislative returns - SARS, SDL, and UIF.
• Prepare accurately and timely reports as required by the Finance and Human Resources Departments.
• Carry out self-audits on the master payroll schedule.
• Check Bank Control Account reconciliations.
• Monitoring and reconciliation of all salary and share bank accounts.
• Responsible to resolve General Ledger queries from Finance.
• Update all employeesxe2x80x99 Employment Equity and Skills Development information on the VIP system.
• Reconciliation and submission of Employee benefits. Manage the interface between Employee benefits and respective third parties. Ensure reconciliations are done to match the records of the third parties.
• Maintenance and accurate capturing of Leave records. Advise the Human Resources Department should a problem be identified in terms of excessive sick and unpaid leave taken by an employee.
• Prepare and distribute IRP5 certificates each year.
• Provide training and mentorship needed for payroll.

Health and Safety:

• Role model standards for SHEQ performance and behaviour consistent with the companyxe2x80x99s health, safety, environmental and quality vision and policies by influencing those around you
• Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm
• Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times

QualificationsQUALIFICATIONS AND EXPERIENCE REQUIRED:

• Advanced experience and knowledge of VIP and VIP reporting including HRM modules.
• 5-10 yearsxe2x80x99 experience processing payroll for South Africa and African Countries (Ghana, Moz, Ghana).
• 3 -5 yearsxe2x80x99 experience of being responsible for the full payroll function (management of payroll function).
• 5 yearsxe2x80x99 experience on Sage VIP People modules.
• Working knowledge of payroll best practices.
• Strong knowledge of regulatory requirements.
• Understand proper taxation of employer paid benefits.

KEY COMPETENCIES REQUIRED:

• Work with People / Client orientation.
• Ability to work under pressure and meet deadlines.
• High degree of professionalism.
• Ability to communicate with various levels of management.
• Ability to deal sensitively with confidential material.

Additional InformationWhat's in it for you?What if we can have work-life balance? What if we can be rewarded in ways that support our individual needs? What if we can be accepted for who we are? Here at WSP xe2x80x93 we can!WSP recognizes that work is only one part of our lives and making time for the other things in our life is important xe2x80x93 be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.As well as rewarding you with competitive pay, WSP offers standard benefits including first class medical cover, generous days annual leave, and paid professional subscriptions.Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognize the benefits that people with varying backgrounds and experiences can bring. Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria.

WSP