Job Description

ABOUTIntercare is a dynamic healthcare company focusing on offering value-based healthcare to patients. As ambassadors of the Intercare brand, everything we do is guided by our purpose to make people feel better. Our shared values of People-centred, Integrity, Inclusivity, Excellence and Innovation define what we believe and who we are.Intercare Corporate Services, situated in Lynnwood, Pretoria seeks to recruit a skilled Payroll Officer. The focus of this position is to provide a smooth and accurate payroll service to the various business units within the group. To be successful in this role, you should have a flair for numbers, great attention to detail and be able to handle sensitive information.CRITICAL OUTPUTS

• Accurate and timely processing of monthly payroll items for approximately 1200 employees and commission earners.
• Calculating payable hours, overtime, commissions, maternity payments and deductions.
• Liaise with relevant line managers to ensure timeous receipt of payroll input and ad hoc items (e.g. variable hours, deductions, staff movement, terminations etc)
• Obtain on-boarding documentation and ensure completeness of electronic employee files.
• Handle data capturing on Payroll System (Payspace) & uploading payroll interfaces and input sheets onto the payroll system.
• Link correct pay rate and recurring payroll components on new employees/ changes.
• Employee record maintenance, follow up on reminders and annual renewals/reviews and updating internal databases/systems (SANC, HPCSA, MPS, OHS Training) etc.
• Processing of terminations and ensure correct payments of leave and benefits.
• Reconcile payrolls, check for variances and update dashboard information.
• Reconcile monthly 3rd party payments.
• Benefit Administration (Provident Fund & Medical Cover) and liaising with employee benefit providers.
• Stay informed of benefits, procedures & rules and ensure regular member communication.
• Leave Administration, queries and reconciliation of leave balances.
• Maintenance & reporting on Time & Attendance data and providing ongoing user support
• Import Rosters & maintain accuracy between Time & Attendance system and Payroll system
• Maintain ESS (Employee Self Service) & provide ongoing training & support.
• Prepare bank files & other 3rd party payments.
• Run month end processes: payroll & leave reports, statutory submissions, etc.
• Ensuring adherence to company policy and internal controls.
• Prepare & update regular management reports and presentations.
• Assist with Annual budget preparation, audits & statutory submissions (SARS, COIDA, etc)
• Maintain processes relating to legal framework and ensure compliance with all statutory requirements relating to payroll & HR functions.
• Supporting the development, enhancement & standardisation of payroll processes.
• Handling Payroll enquiries and providing advice on policies and procedures to Managers.
• Assist with general HR administration and ad hoc projects in the division as required.
• Maintain confidentiality of sensitive employee & payroll data in line with legislation.

REQUIREMENTS

• Grade 12
• Relevant tertiary qualification or Payroll Administration certification.
• 3-5 years' experience as a Payroll Officer (end-to-end payroll).
• Payroll System experience (Payspace or similar Cloud based software) essential.
• Strong technical payroll experience.
• Intermediate to Advanced Excel Skills are essential.
• Proven experience on Cloud based Time & Attendance system
• Proficient experience in other Microsoft 365 applications & SharePoint.
• Understanding of relevant legislation i.e. Income Tax Act, UIF, BCEA, National Credit Act, POPIA, etc.
• Knowledge of SARS guidelines & related systems: EasyFile, E-filing, U-filing & CF-filing
• Strong numerical skills with an ability to spot numerical errors
• Ability to handle confidential information
• Customer Service Orientated
• Methodical and organized.
• Good verbal and written communication skills
• Analytical with above average attention to detail and high degree of accuracy
• Able to meet strict deadlines and work well under pressure.
• A collaborative working style to partner with business stakeholders, cross-functional finance/HR colleagues and management
• An understanding of reporting requirements and an ability to formulate reports.
• Excellent organisational and time management skills.

If your personal purpose is aligned to our purpose and your values fit in with our value system, please apply. We encourage Diversity of Thought, and we welcome people to build and add to our culture.CLOSING DATE: 25 July 2024All applications can be submitted on: https://intercare.simplify.hr/If you are not contacted within 2 weeks of the closing date please regard your application as unsuccessful.

Intercare