Job Description

Responsibilities:

• Responsible for the preparation and processing of monthly payroll on the Sage 300 payroll system promptly and within set deadlines.
• Responsible for the preparation and processing of monthly payroll on the Sage 300 payroll system promptly and within set deadlines (This includes the entire cycle of payroll processing from capturing new employees, leave, terminations, etc.)
• Responsible for the timely onboarding of employees (explaining package - contract, Proflex, medical aid, pension fund, and gap cover)
• Responsible for the timely offboarding of employees (full termination process including the issuing of certificates of service and UIF documents to all terminated employees)
• Responsible for the coordination between remuneration and benefits and recruitment, to ensure proper flow and maintenance of employee data.
• Administer all instructions from SARS regarding IT88 and debt collection from employees on behalf of SARS.
• Responsible for ensuring third-party payment reconciliations are completed, payments processed, and payment schedules sent to service providers by the 1st working day of the month.
• Process and ensure the accuracy of beneficiary payments: Garnishees and Maintenance.
• Process loans, advances, and staff purchase requests in line with company policies and review and ensure the accuracy of approved loans, advances, and staff purchases before capturing onto the SAGE 300 system.
• Ensure the accuracy of staff purchase deductions on Sage 300 vs Finance records every month and adjust where necessary.
• Submit and follow up on pension-backed home loan applications with Standard Bank.
• Submit all medical aid and gap cover forms to service providers after checking that all required information has been received and following up where necessary for outstanding information.
• Maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization.
• Understand employer-related benefits and the applicable taxation rules.
• Ensure that funeral, death, and disability claims and pension fund withdrawals are processed promptly and in line with the rules of the Discovery Group Risk and Umbrella Fund.
• Maternity administration: Ensure the contract of the undertaking is completed and signed by the staff member applying for maternity in line with the company policy and issuing of UIF forms where applicable.
• Providing staff with confirmation of employment letters as and when requested.
• Manage time and attendance every week and communicate with managers regarding staff that have not clocked in and have not logged any type of leave on ESS.
• Prepare and submit required staff lists by the first working day of the month (Kaelo, IT, Health and Safety, Marketing)
• Monitor high annual leave balances and send communication to affected staff and their managers and escalate staff who have not reduced their leave balances to below 30 days to the Remuneration and Benefits Manager.
• Update the Compsol system with employee details to facilitate IOD claims with the Compensation Fund.
• Communicate Remuneration and Benefits changes to the Remuneration and Benefits Manager on time.
• Create ESS profiles for employees and assist with registration and resetting of passwords.
• Keep abreast with company policies and tax legislation that impact remuneration and benefits.
• Support the delivery of efficient remuneration and benefits service through the handling of remuneration and benefits-related queries and other general inquiries appropriately.
• Maintain accurate and current data on the SAGE 300 system.
• Maintain a proper document control system.
• Ensure remuneration and benefits protocols are maintained always.
• Attend to all ad hoc administration functions

• Grade 12 with numerical training skills.
• Payroll administration certificate (Sage Payroll Academy)
• Payroll Diploma or Degree (Payroll Education)
• At least 5 years' Remuneration and Benefits experience.
• 5 years of experience with Sage 300 (People payroll system) Must have used it recently.
• Desired Skills:
• Payroll Administration.
• ESS.
• Sage 300.
• SARS.
• Remuneration.
• Benefits Administration.
• Finance.

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