Job Description

Responsibilities:

• Reviewing and monitoring labor management effectiveness and Cost efficiency and deployment.

• Analyzing and interpreting labor management trends.

• Proposing recommendations on modifications and controls of management as appropriate.

• Implementing recommendations and monitoring effectiveness.

• Ensuring compliance with local statutory employment terms in both time and attendance systems.

• Maintaining and controlling wage rules and shift patterns within approved parameters.

• Auditing, monitoring, and reporting on compliance with the minimum standards of the company.

• Must develop and set up processes and procedures to comply with standards where not present or refine/improve as needed.

• Analyzing the attendance process and where not optimal provide recommendations for change/implementation advice.
• Efficiently and effectively generation of reports from a variety of databases.

• Regular reporting generation in line with weekly and monthly deadlines.

• Ad hoc reports from multiple databases, as required.
• Assisting in drafting labor forecasting in line with budgets.
• Preparing and reviewing actual against budget per site

• Analyzing time and attendance.

• Wage records and payroll data analyzing and comparing data on a variety of reports, designed to highlight labor inefficiencies and errors.

• Comparing PRP reports over periods, tracking trends, and generating statistics.

• Communicating results of analysis to relevant management including recommendations on corrective action and/or improvement.

• Assisting in conducting monthly reviews of wage costs and performances as per Business Units/sites.

• Ensuring timely capturing and control of decentralized contract schedules.

• Ensuring that contract schedule requirements on PRP are maintained, liaising with sales and operations to maintain contract requirements.

• Ensuring that PRP is updated and amended with new and lost business.

• Updating contract requirements.

• Ensuring the decentralized loading of sundry services onto the rostering system.

• Ensuring Compliance with Policy and procedure concerning PRP.

• Maintaining administrative reports related ER database.

• Auditing sites on PRP compliance and initiating training on procedure and PRP for new and existing PRP administrators.

• Management and control of the PRP Wage Management system nationally.
• Administration of all wage-related processes from the HR department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions nationally.

• Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees relating to rosters and uniforms.

• Drafting and implementing systems and procedures.

• Structuring salary packages, and contract costs, escalations, downgrading, and financial implications for all.

• Submission and drafting of all statistical data to the Managing Director about the overall operational running of guarding wages.

• Monthly sales analysis, GP Manpower, escalations, and financial shortcomings.

• Analyzing monthly financial reports about budgetary requirements.

• Quarterly and monthly presentations on regional and national budgetary accomplishments.

• Drafting of reports and maintaining records.

• Attending and holding meetings as and when required.

• Compiling and submitting tender documents, including costing and all other requirements.

• Setup and implement new projects from start to handover e.g. Online intelligence, PRP Roster, Uniform system.

• Maintaining good client relations with a contracted client.

• Investigating incidents and compiling reports.

• Scheduling and managing staff.

• Motivation and disciplining of staff.

• Manage and control the roster wage management system.

• Administration of all wage-related processes from the payroll department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions.

• Administration of all sales - ad hoc or permanent- invoicing and reconciling turnover to wages.

• Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees on the clocking system.

• Drafting and implementing systems and procedures.

• Structuring salary packages of security officers, and contract costs, escalations, downgrading, and financial implications.

• Submission and drafting of all statistical data to the operations department.

• Monthly sales analysis, GP Manpower, escalations, and monthly financial reports regarding budgetary requirements in terms of manpower.

• PR calls, client complaints, processing, record keeping, etc.

• Assisted the financial department in compiling budgets.

• Drafting of reports and maintaining records.

• Proven 10 years of experience in a payroll role.

• Training certificates and or qualifications in Payroll are essential.

• Current knowledge of payroll procedures and related laws.

• Excellent understanding of multi-location payroll and taxes.

• Familiarity with payroll software (Sage 300).

• Meticulous.

• An analytical mind and good mathematical skills.

• Outstanding communication skills (written and oral)

• Management and leadership skills.

• Assertive.

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