Job Description

When applying, please submit a PDF version of your CV together with certified copies (certification within a 3-month period) of your ID, Drivers and qualifications.Payroll Specialist, D1Seriti, New Denmark Colliery, MpumalangaInternal & ExternalRef no: NDC023/25GSClosing date: 05 March 2025The role:The Payroll & Time and Attendance role on the operations are supporting operational requests, query management and processes which includes all payroll and non-payroll related systems, example Time and Attendance Skycom, that feeds the payroll to ensure accurate employee payment and on time. Assist in ad hoc projects as and when needed. Implement initiatives and innovations to ensure governance is applied as per Seriti Standards. The role is responsible for first line support and ensures operational governance is aligned with Seriti Standards.Responsibilities will include but not limited to:

• Perform payroll calculations as defined by the operation, including but not limited to allowances, bonuses, overtime, awards and increases
• Obtain relevant authorisations and ensure submission to the payroll processing centre
• Ensure accurate authorization of bulk uploads prior to submission
• Be the payroll advocate to the business on processes and procedures required to have successful payrolls
• Access to systems and information that is required to attend competently to queries and assist employees with any related payroll issues. Work closely with the Central Payroll Team.
• Manual calculation of Voluntary / Top-Up shifts overtime payments
• Oversee the accurate & valid submission of correct payroll data and information
• Follow-up on queries where there are invalid submissions and authorise corrections to the processing centre
• Resolving of salary and time queries or escalating within 24 hours if not resolved
• Follow-up on queries where there are invalid submissions and authorise corrections to the processing centre.
• Validate the inclusion of time and attendance data in payroll submissions
• Ensure correct authorisations are provided before submission
• Conduct validation checking of first and final payroll run to confirm accurate capturing of submitted documentations
• Payslip Checking
• Ensure deadlines are met
• Ensure all bulk uploads are sent / processed
• Ensure all Skycom / SAP interfaces are completed accurately
• Ensure all manual Payroll inputs for Officials / PITs / Learners are completed i.e. Standby, Overtime, AWOPs etc.
• Validate accurate information submitted to processing centre
• Log third party queries with the processing centre.
• Communicate payroll closure schedule to vendors and ensure compliance
• Payroll reporting
• Get approved tons and ensure correct values are captured per section / area
• Update bonus sheet info i.e. Total Shifts, Safety Penalties etc.
• Maintenance and upkeep of bonus sheets
• Ensure bonus sheets are returned to time office as per deadline calculated
• Combining of Bonus sheets into one sheet for payroll upload
• Checking Duplications
• Ensuring all employees are accounted for on the respective sheets
• Adding amendments from the previous month
• Ensure Weekly Standby List is compiled and sent out to entire mine
• Ensuring that roles within the team are well defined and clarified
• Address employee and stakeholder queries in an effective and professional manner
• Training any new Skycom users (Supervisors / Management)
• Checking upload sheets before scanning to head office
• Checking Daily hours reports from Xtime
• Checking captured exception reports
• Checking payroll data for accuracy / changes i.e. Recurring payments or deductions
• Weekly reporting on overtime and Standbys to HODs and Section Heads in order to control costs
• Daily reporting of employees exceeding 12 Hour Shifts to HODs and Section Heads
• Monthly Reporting on SAP labour vs Budget for cost centres (used by Finance for costing purposes)
• Monthly report to Safety department on hours and shifts worked
• Any other ad-hoc reports required by management
• Check data interfaces between Systems such as SAP and Xtime
• Creation and Testing of any new Work schedules as required by business
• Creation and Testing of any enhancements to Xtime
• Doing UAT testing if and when required by head office
• Tracking and reporting on excessive work hours to HODs and Section Managers
• Blocking employees (parading) who are exceeding maximum allowed hours
• Ensuring accuracy of report from Xtime before blocking employees
• Ensuring blocked employees are booked laid-off overtime for the days they are blocked
• This is done daily toward the final week of the period monitored.
• Ensuring all working in shifts are booked (Saturdays changed to workings shifts) as required approximately 20 Saturdays during the calendar year
• Ensuring setup for Working in Period (Easter and December Holidays) are done (In SAP and Xtime) to ensure speedy and correct payments to employees
• Manual calculation of 4% Additional payments for Shift employees doing working in shifts
• Ultimately responsible for the functioning and upkeep of Time / Access Control Hardware and for all other Skycom related functions
• Skycom System
• Site inspections for new hardware (time recording / access control) requirements
• Loading of Orders
• Processing Invoices for payment
• Ensuring regular Maintenance
• Reporting of faulty hardware / software
• Contractors
• Unions - Assisting Union representatives with queries and reports
• Confirmation of Employment from various external companies
• Health Care system - Checking and correcting interface errors
• Finance Department (On the Mine) - Assisting Finance Department with queries and information
• Protection Services - Assisting protections services with information for investigations
• External / Internal Auditors - Assist various auditors and/or departments with audit related information
• Weekly VFLs
• Attending any other meetings where all Section Heads are required

• Diploma in Finance, Payroll or Human Resources (NQF Level 5)
• Safety & Risk Management courses
• SAP Fusion certified - completed formal computer-based training
• SAP Super User (user rights, utilisation)
• SAP Query Manager reporting tool
• A minimum of 4 to 5 years experience in HR and Payroll
• Knowledge and understanding of relevant legislation and regulations including the Labour Relations Act (LRA), Basic Conditions of Employment Act (BCEA), PAYE, and POPIA.
• Skycom proficiency
• Sound knowledge of Seriti Payroll HR policies, procedures, and conditions of employment
• Fully competent in the use of the SAP Fusion HR system inclusive of the functional modules of Employee Transaction Management (ETM), Employee Life Cycle Management (ELM)
• Fully competent in the use of the SAP Query Manager reporting tool
• Working knowledge of SAP data migration and auditing processes
• Advanced MS Office Excel & PowerPoint
• Excellent Computer literacy skills (MS Office specifically MS Excel)
• Valid drivers license
• In possession or able to obtain a valid Certificate of Fitness

• None

• Please use Google Chrome as default browser when applying to enable the attachment of documents
• A CV with certified copies (certification within a 3-month period) of relevant qualifications, together with ID document & valid drivers license must be accompanied with your application
• Appointments will be made in line with Employment Equity targets
• All applicants are thanked for their interest
• Applications which have not been responded to within 30 days of closing date should be regarded as unsuccessful
• Communication will be with shortlisted candidates only

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