Job Description

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Pepkor Speciality is seeking to employ a Personal Assistant who will report to 3 Executive members. The successful candidate must be a resilient and efficient individual, with a high energy level and a compelling sense of urgency , to support key administrative/office responsibilities for the respective 3 departments.

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Key Responsibilities

Provide administrative and clerical support and coordination to 3 Executive Managers and their respective departments. Coordinate the calendar of events. Receives and directs all incoming calls for 3 Executives, and manages messages and follow-ups. Daily manage the diaries of direct Managers proactively, including conference room bookings, meetings, lunches, receiving of visitors etc. Prepare statistical reports, collate agenda items from various members of meetings, attend meetings and type up minutes for distribution. Organizing functions/meetings and appointments etc. Coordinating the venue and catering for respective functions. Manages travel arrangements for respective departments. Responsible for coordinating new supplier documents for loading onto the finance system. Places company stationery orders for relevant departments. Maintains a hard & soft copy of filing documents for Group committees (3-year budget plans, Investment committee etc.) Dealing with and responding to correspondence and telephonic queries. Compiling and distributing reports and/or presentations. Providing a comprehensive administrative/office support service. Relieve reception duties on an ad hoc basis.
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Qualifications

A minimum of 5 years of experience as a personal assistant or personal executive reporting to Executive members is essential. A relevant qualification in secretarial/ personal assistant/ office administration is required. A Matric certificate or equivalent qualification is an important requirement.
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Knowledge, Skills and Experience

Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required). Must be able to present themselves and the company in a professional manner. A strong service orientation and excellent relationship-building and networking skills. Communicate effectively at all levels both within, as well as outside the company. Remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances. Excellent time management, planning, coordination and organizing skills. A strong "sense of urgency" about everything they do. Self-motivated, take responsibility and have a sense of pride in their work. Be accurate, attention to detail and be reliable in meeting set deadlines. Manage confidential information with the utmost discretion. * Innovative and show initiative.