Job Description

Personal Assistant Paarden Eiland Cape TownOur client in maintenance and engineering is looking for a Personal assist to the Executive and his Executive assistant. You will be handling various administrative tasks, including scheduling, document management, and event coordination.Salary Negotiable to experience xe2x80x93 working hours Mo to Thur 07:30 to 4pm and Friday 7:30 to 3pmRequirements:A diploma or degree in business administration, Office Management, Communications,or a related field xe2x80x93 Advantage xe2x80x93 Added bonus2-5 years of experience in a personal assistant, Executive Assistant to CEOxe2x80x99sProficiency in Microsoft Office, excellent communication skills, and basic projectmanagement training.ResponsibilitiesCalendar Management: Assist the Executive Assistant in managing the CEOxe2x80x99s calendar,including scheduling meetings, appointments, and events to ensure optimal timemanagement.Travel Coordination: Support the Executive Assistant in planning and organizing the CEOxe2x80x99s travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.Communication Handling: Manage incoming and outgoing communication on behalf of the CEO, including phone calls, emails, and written correspondenceMeeting Support: Assist in the preparation and coordination of meetings, including drafting agendas, taking minutes, and following up on action items as directed by the Executive Assistant and CEO.Document Preparation: Prepare, proofread, and distribute documents, presentations, and reports as needed, maintaining organized and accessible records.Personal Errands: Provide support with personal tasks and errands for the CEO, helping to maintain a balance between personal and professional responsibilities.Confidentiality: Maintain strict confidentiality in all matters related to the CEO and theexecutive office, handling sensitive information with discretion.Liaison Role: Serve as an additional point of contact between the CEO, the ExecutiveAssistant, and internal/external stakeholders, facilitating smooth communication andcollaboration.Administrative Support: Assist the Executive Assistant with various administrative tasks,such as organizing files, managing supplies, and coordinating with other departmentsApply onlineFrogg Recruitment

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