Job Description

Personal Assistant Paarden Eiland Cape TownOur client in maintenance and engineering is looking for a Personal assist to the Executive and his Executive assistant. You will be handling various administrative tasks, including scheduling, document management, and event coordination.Salary Negotiable to experience - working hours Mo to Thur 07:30 to 4pm and Friday 7:30 to 3pmRequirements:A diploma or degree in business administration, Office Management, Communications,or a related field - Advantage - Added bonus2-5 years of experience in a personal assistant, Executive Assistant to CEOsProficiency in Microsoft Office, excellent communication skills, and basic projectmanagement training.ResponsibilitiesCalendar Management: Assist the Executive Assistant in managing the CEOs calendar,including scheduling meetings, appointments, and events to ensure optimal timemanagement.Travel Coordination: Support the Executive Assistant in planning and organizing the CEOs travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.Communication Handling: Manage incoming and outgoing communication on behalf of the CEO, including phone calls, emails, and written correspondenceMeeting Support: Assist in the preparation and coordination of meetings, including drafting agendas, taking minutes, and following up on action items as directed by the Executive Assistant and CEO.Document Preparation: Prepare, proofread, and distribute documents, presentations, and reports as needed, maintaining organized and accessible records.Personal Errands: Provide support with personal tasks and errands for the CEO, helping to maintain a balance between personal and professional responsibilities.Confidentiality: Maintain strict confidentiality in all matters related to the CEO and theexecutive office, handling sensitive information with discretion.Liaison Role: Serve as an additional point of contact between the CEO, the ExecutiveAssistant, and internal/external stakeholders, facilitating smooth communication andcollaboration.Administrative Support: Assist the Executive Assistant with various administrative tasks,such as organizing files, managing supplies, and coordinating with other departmentsApply onlineFrogg Recruitment

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